Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join a finance team in Jacksonville, Florida office for a Long-term Contract opportunity. This fully onsite role supports accurate invoice processing, vendor payment activity, and financial record maintenance across both project-based and operating expenses. The position is well suited for someone who can manage a high volume of transactions, investigate discrepancies, and work closely with internal teams to keep payables moving efficiently and in compliance with company procedures.

Responsibilities:

• Review project-related invoices against purchase orders, confirm pricing and quantities, and enter approved transactions into the accounts payable system.

• Process operating expense invoices such as fuel, vehicle, and general overhead costs while ensuring proper approval workflows are completed before payment.

• Oversee the daily accounts payable queue, organize incoming invoices by priority, and elevate time-sensitive items when immediate attention is required.

• Digitize mailed invoices, upload documentation into internal systems, and route records to the appropriate departments for review and action.

• Reconcile vendor statements on a routine basis, identify payment or billing inconsistencies, and partner with vendors and internal stakeholders to resolve issues promptly.

• Assist with weekly disbursement cycles by preparing payment batches and coordinating priorities based on due dates and cash flow considerations.

• Respond to accounts payable inquiries with timely, accurate updates and escalate complex exceptions to leadership when needed.

• Investigate job cost questions from project teams to help ensure expenses are assigned correctly and tracked accurately.

• Confirm subcontractor documentation, including insurance compliance records, is current and complete before payment processing proceeds.

• Follow accounting policies, internal controls, and established procedures to support accuracy, consistency, and audit readiness across AP activities.

Qualifications:

• 3+ years of experience in accounts payable, preferably in a high-volume construction HVAC environment.

• Hands-on experience coding invoices, entering payable transactions, and supporting ACH and check payment processing.

• Familiarity with Sage 300 or similar accounting software used for invoice and payment management.

• Background supporting construction-related accounts payable, including purchase order matching and project cost allocation.

• Ability to research invoice discrepancies, missing documentation, and vendor statement variances with strong attention to detail.

• Experience working with subcontractor-related records and compliance documentation such as certificates of insurance.

• Strong organizational and communication skills with the ability to manage multiple priorities in a fully onsite team setting.

Compensation

About Us

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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