Receptionist

We are looking for a detail-oriented Receptionist to support daily front desk operations for a food processing organization in Sun Prairie, Wisconsin. This Long-term Contract position is ideal for someone who can balance customer-facing service, administrative coordination, and shipping support in a fast-paced office setting. The person in this role will help create an organized, welcoming environment while ensuring documents, deliveries, and internal communications are handled accurately and on schedule.

Responsibilities:
• Welcome visitors and direct them appropriately, ensuring employees are promptly informed when guests arrive.
• Manage incoming calls and front desk activity while maintaining an efficient flow of communication throughout the office.
• Review and process new customer credit application paperwork with accuracy and timely follow-through.
• Receive, sort, and distribute mail and parcel deliveries, and prepare outgoing shipments through approved carriers.
• Check the company post office box and handle related postal pickups as part of routine office support.
• Prepare meeting documentation and complete general word processing tasks, including recording notes for Monday morning meetings.
• Support payroll distribution and assist with uniform ordering and shipment coordination for employees.
• Complete daily data downloads, assist with Friday ingredient inventory reporting, and scan and file bills of lading for the shipping team.
• Respond to customer concerns in a courteous manner, route issues to the appropriate contacts, and help maintain a positive service experience.
• Identify opportunities to improve front desk processes and provide additional administrative support as needed.

Qualifications:

• Prior experience in a receptionist, front desk, or administrative support role is required.
• Ability to manage a multi-line phone system and handle inbound calls with professionalism and efficiency.
• Proficiency in Microsoft Office applications, including Word and Excel; spreadsheet experience is preferred.
• Familiarity with shipping, receiving, mail handling, and basic document filing practices.
• Strong organizational skills with the ability to manage multiple tasks and meet deadlines in a busy office environment.
• Comfortable performing physical tasks such as sitting for extended periods, moving throughout the office, and lifting up to 25 pounds.
• Ability to maintain attention to detail and use close vision, color vision, and focus adjustment for document-based work.
• Experience supporting HR administration, payroll-related distribution, reordering, or purchase order activities is a plus.

Compensation

$19.00-$22.00 Hourly

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use and Privacy Notice.