Medical Staff Coordinator

We are looking for a detail-oriented Medical Staff Coordinator to support medical staff operations in Fremont, California. This Contract position focuses on coordinating credentialing activities, organizing committee documentation, and helping maintain compliance with medical staff policies and regulatory standards. The ideal candidate brings strong administrative judgment, accuracy with records and databases, and the ability to work effectively with physicians, department leaders, and support teams.

Responsibilities:

• Coordinate agendas, records, and documentation for medical staff meetings and committee activities, ensuring materials are prepared accurately and distributed on time.

• Support credentialing and recredentialing processes, including application review, privilege updates, proctoring documentation, leave status changes, resignations, and related reporting tasks.

• Manage the administrative details required to support medical staff officers, committees, and cross-functional stakeholders across the organization.

• Organize logistics for standing, special, and ad hoc committee meetings, including room scheduling and coordination with internal service teams for meeting setup and support.

• Maintain credential files, department databases, and data entry records with regular updates to preserve accuracy, completeness, and accessibility.

• Monitor license, privilege, and credential expiration timelines, generate routine reports, and assist with follow-up actions to keep records current.

• Provide documentation and administrative support for accreditation preparation, audits, and compliance reporting activities.

• Contribute to departmental process improvement efforts by identifying workflow enhancements that strengthen efficiency, quality, and policy adherence.

If you are interested and available to start immediately, please apply now and call us at (510) 470-7450

Qualifications:

• Experience in medical staff services, medical administration, or a related healthcare support function.
• Working knowledge of credentialing, physician privileging, reappointment, and provider file maintenance processes.
• Familiarity with medical staff bylaws, rules and regulations, and regulatory standards that apply to hospital medical staff operations.
• Understanding of basic medical terminology and the ability to work accurately with clinical and provider documentation.
• Proficiency with electronic medical records, databases, and standard office systems used for tracking and reporting.
• Strong organizational skills with the ability to manage multiple deadlines, detailed records, and committee coordination responsibilities.
• Effective written and verbal communication skills for interacting with physicians, leadership, and internal support departments.
• Ability to maintain confidentiality, exercise sound judgment, and follow established policies, procedures, and compliance expectations.

Compensation

$33.25-$38.50 Hourly

About Us

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