Executive Assistant

Job Description

Our client, a growing and highly respected commercial real estate company, is seeking an experienced Executive Assistant to provide high-level administrative support to senior leadership. This role is ideal for a polished professional who thrives in a fast-paced environment, excels at managing competing priorities, and enjoys being a trusted partner to executive leadership.

The Executive Assistant will play a key role in keeping daily operations running smoothly by managing complex calendars, coordinating meetings and travel, preparing presentations, handling confidential information, and supporting special projects across the organization.

Key Responsibilities

• Manage complex executive calendars, scheduling meetings, appointments, and travel arrangements.
• Coordinate internal and external meetings, including preparing agendas, presentations, meeting materials, and follow-up action items.
• Serve as the primary point of contact for executive communications, screening calls and responding to correspondence professionally.
• Prepare reports, presentations, spreadsheets, and other business documents with a high level of accuracy and attention to detail.
• Coordinate executive travel, including flights, hotels, itineraries, and expense reporting.
• Maintain confidential files and handle sensitive business information with discretion.
• Support real estate transactions by organizing due diligence materials, contracts, and property documentation as needed.
• Assist with board meetings, investor meetings, and company events.
• Coordinate special projects and work cross-functionally with property management, accounting, leasing, and operations teams.
• Track project deadlines and ensure timely completion of action items.
• Order office supplies, coordinate vendors, and provide general office support as needed.

Qualifications:

Qualifications

• Bachelor's degree preferred or equivalent work experience.
• 5+ years of Executive Assistant experience supporting senior executives or C-level leadership.
• Previous experience within commercial real estate, property management, construction, finance, or professional services is highly preferred.
• Exceptional organizational and time management skills with the ability to manage multiple priorities.
• Strong written and verbal communication skills.
• High level of professionalism, discretion, and confidentiality.
• Advanced proficiency in Microsoft Office Suite, particularly Outlook, Excel, PowerPoint, and Word.
• Experience with DocuSign, Adobe Acrobat, SharePoint, Yardi, or similar business software is a plus.

Preferred Skills

• Executive calendar management
• Travel coordination
• Meeting and event planning
• Project coordination
• Document preparation and presentation development
• Expense reporting
• Strong attention to detail
• Ability to anticipate executive needs and work independently

Compensation

About Us

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