Senior Administrative Assistant

Our client, a growing biotechnology company in Del Mar, CA is seeking an experienced and detail-oriented Senior Administrative Assistant to provide high-level administrative support in a dynamic, fast-paced environment. This contract-to-permanent opportunity is ideal for a proactive professional who excels at managing multiple priorities, coordinating across departments, and maintaining confidentiality while supporting day-to-day business operations.

Key Responsibilities

• Provide administrative support to senior leadership and department managers.
• Manage complex calendars, schedule meetings, and coordinate conference rooms.
• Arrange domestic and international travel, including itineraries and expense reports.
• Prepare correspondence, presentations, reports, and meeting materials.
• Coordinate meetings, take meeting notes, and track action items.
• Process purchase orders, invoices, and expense reimbursements.
• Maintain organized electronic and physical filing systems.
• Assist with onboarding activities, office operations, and special projects.
• Serve as a liaison between internal teams, vendors, and external partners.
• Handle confidential information with professionalism and discretion.
• Support cross-functional teams while ensuring deadlines and priorities are met.

Qualifications:

• 4+ years of senior administrative or executive administrative experience.
• Previous experience in the biotechnology, pharmaceutical, healthcare, or life sciences industry is highly preferred.
• High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Strong organizational, multitasking, and time management skills.
• Excellent written and verbal communication skills.
• Ability to work independently while managing multiple priorities in a fast-paced environment.
• High level of professionalism, discretion, and attention to detail.

Preferred Qualifications

• Experience supporting multiple executives or cross-functional teams.
• Familiarity with ERP systems, expense reporting software, or document management platforms.
• Experience coordinating meetings, events, and travel logistics.
• Strong problem-solving skills and the ability to anticipate business needs.

Compensation

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