Sr. Administrative Assistant

Our client, an innovative organization in the biotech industry, is seeking a highly organized and experienced Senior Administrative Assistant for a contract-to-permanent opportunity in San Diego, CA. This role is ideal for an administrative professional who can support day-to-day operations, manage competing priorities, and provide high-level support in a fast-paced, dynamic environment.

Key Responsibilities:

• Provide advanced administrative support to leadership and cross-functional teams
• Manage calendars, coordinate meetings, and schedule appointments
• Prepare correspondence, reports, presentations, and other business documents
• Screen calls, emails, and inquiries, responding or routing as appropriate
• Coordinate travel arrangements, itineraries, and expense reporting
• Maintain accurate records, filing systems, and confidential documentation
• Support meeting logistics, including agendas, materials, and follow-up items
• Assist with office operations, supply management, and vendor coordination
• Track deadlines, project updates, and key administrative deliverables
• Support special projects and additional administrative functions as needed

Qualifications:

• 2+ years of administrative experience, with senior-level support experience preferred
• Prior experience in biotech, life sciences, healthcare, or a related industry is a plus
• Strong proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint
• Excellent organizational, multitasking, and time management skills
• Strong written and verbal communication abilities
• High attention to detail and ability to maintain confidentiality
• Professional demeanor with a proactive and resourceful approach to problem-solving
• High school diploma required; associate’s or bachelor’s degree preferred

Compensation

About Us

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