Assistant Property Manager

Job Description

Our client, a growing commercial real estate company, is seeking an organized and customer-focused Assistant Property Manager to support the day-to-day management of a small portfolio of commercial properties. This role will partner closely with the Property Manager to ensure properties are well-maintained, tenants receive exceptional service, and administrative and operational functions run smoothly.

This is an excellent opportunity for someone looking to grow their career in commercial property management while gaining exposure to property operations, tenant relations, financial reporting, and vendor coordination.

Key Responsibilities

• Assist in the daily management of a small portfolio of commercial office, retail, and/or industrial properties.
• Serve as a point of contact for tenants by responding to maintenance requests, questions, and service-related issues.
• Coordinate maintenance and repair work with vendors and contractors, ensuring timely completion of work orders.
• Conduct routine property inspections and report maintenance concerns or safety issues.
• Assist with vendor management, including scheduling services, obtaining bids, and processing invoices.
• Support lease administration by maintaining tenant files, tracking lease expirations, and coordinating move-ins and move-outs.
• Prepare tenant communications, notices, and correspondence as needed.
• Assist with budgeting, accounts payable, accounts receivable, and monthly financial reporting.
• Monitor rent collections and follow up on outstanding balances in partnership with the Property Manager.
• Maintain accurate property records and ensure compliance with company policies and lease requirements.
• Provide administrative support, including preparing reports, updating databases, and maintaining property documentation.

Qualifications:

Qualifications

• Bachelor's degree preferred or equivalent combination of education and experience.
• 1–3 years of experience in commercial property management, real estate, or a related administrative role.
• Strong customer service and communication skills.
• Excellent organizational skills with the ability to manage multiple priorities.
• Experience coordinating vendors and maintenance requests preferred.
• Proficiency with Microsoft Office Suite, including Excel, Outlook, and Word.
• Experience with Yardi, MRI, AppFolio, Building Engines, or other property management software is a plus.
• Knowledge of commercial leases and property operations is preferred.

Preferred Skills

• Tenant relations
• Administrative support
• Vendor coordination
• Accounts payable and receivable
• Lease administration
• Financial reporting
• Time management and attention to detail
• Problem-solving and multitasking

Compensation

About Us

TalentMatch^®

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