Office Manager

We are looking for an organized and proactive Office Manager to support daily operations in White Plains, New York. This position plays a central role in keeping administrative workflows efficient, supporting client service activities, and ensuring strong coordination across scheduling, billing, and staff oversight. The ideal candidate brings sound judgment, strong communication skills, and the ability to manage multiple priorities in a fast-paced office environment.

Responsibilities:
• Lead, coach, and monitor the administrative team to maintain efficient office operations and consistent service quality.
• Partner with sales staff to develop tailored client proposals and ensure supporting documentation is accurate and complete.
• Manage incoming requests, email communications, meeting logistics, and conference call scheduling for day-to-day business activities.
• Oversee account follow-up activities, including receivables tracking, collection outreach, and regular review of outstanding balances.
• Facilitate recurring meetings focused on accounts receivable and administrative planning to align priorities and distribute workload effectively.
• Maintain sales calendars, prepare work orders, support daily operational recaps, and coordinate client scheduling and appointment notifications.
• Administer customer records, office files, and payment processing while keeping information current and well organized.
• Support payroll reporting, monthly invoicing, budget preparation for selected clients, office purchasing, license renewals, and month-end close activities as needed.
• Provide operational support for the Plant Health Care function, including report review, work order preparation, contract approvals, prepayment handling, and client communication backup.
• Participate in daily leadership updates to address customer concerns, review billing completion, and monitor proposals awaiting approval.

Qualifications:

• Experience managing office administration, executive support, or team coordination responsibilities in a detail-focused environment.
• Strong ability to organize calendars, meetings, and competing priorities with a high level of accuracy.
• Working knowledge of accounts receivable processes, invoicing, payment handling, and collection follow-up.
• Confidence supervising staff, conducting performance discussions, and assigning work based on business needs.
• Clear written and verbal communication skills for client correspondence, internal coordination, and meeting facilitation.
• Proficiency with administrative systems, customer databases, and standard office software applications.
• Ability to handle confidential information with discretion and maintain dependable follow-through on deadlines.

Compensation

$70,000.00-$80,000.00 Yearly

About Us

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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