Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to support the Code Enforcement Division in California. This opportunity is well suited for someone who enjoys public-facing administrative work and can help keep departmental operations organized, responsive, and efficient. The role provides essential support to staff by coordinating records, communications, scheduling, and case-related documentation in a local government setting.

Responsibilities:

• Support daily administrative activities for the Code Enforcement Division and assist team members with operational tasks.

• Respond to questions from residents, businesses, and property owners by phone, email, and in person, providing clear information on cases, permits, and municipal regulations.

• Maintain accurate case documentation, update databases, and monitor tracking systems to keep records current and organized.

• Draft and prepare notices, letters, reports, and other written materials for departmental use.

• Arrange inspections, meetings, and appointments while helping manage calendars and follow-up communication.

• Receive complaints, document relevant details, and direct matters to the appropriate staff or department for action.

• Organize filing, records retention, and document management processes to support compliance and accessibility.

• Enter case-related information into city software applications and assist with compiling agendas, reports, and supporting documentation.

• Work collaboratively with internal departments, contractors, residents, and property owners to help coordinate administrative needs and case activity.

Qualifications:

• Prior experience in an administrative support role, ideally within local government, community development, planning, building and safety, or code enforcement.
• Strong customer service skills with the ability to communicate professionally with the public and internal stakeholders.
• Proficiency with Microsoft Office applications and experience working with databases or record-tracking systems.
• Ability to handle sensitive or confidential information with sound judgment and professionalism.
• Excellent organizational skills with strong attention to accuracy and detail.
• Capacity to manage multiple priorities, stay organized under deadlines, and perform effectively in a busy office environment.
• Experience with administrative office support, inbound call handling, data entry, and front desk or receptionist-related responsibilities.

Compensation

$20.00-$24.00 Hourly

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