Administrative Assistant

We are looking for an Administrative Assistant to support daily office operations for a long-term contract opportunity in California. This position is ideal for someone who brings strong organizational skills, clear and detail-oriented communication, and the ability to manage multiple priorities in a fast-paced Oil & Gas environment. The role will focus on maintaining accurate records, coordinating office needs, and providing responsive support to employees, visitors, and callers.

Responsibilities:
• Coordinate day-to-day administrative activities to keep office operations organized, efficient, and on schedule.
• Create, edit, and distribute business correspondence, summaries, and routine reports with accuracy and consistency.
• Respond to incoming calls and greet visitors while providing courteous, service-oriented support to internal and external contacts.
• Research information using approved sources, compile findings, and maintain current files, logs, and documentation.
• Perform data entry and records management tasks to ensure information is complete, accurate, and easy to retrieve.
• Monitor office inventory levels, place supply orders, and track deliveries to support uninterrupted workplace operations.
• Manage filing and document organization for both physical and electronic records in accordance with office procedures.
• Assist with special administrative assignments and contribute to process improvement efforts as requested.

Qualifications:

• At least 3 years of administrative support experience in an office setting with strong attention to detail.
• Demonstrated ability to handle inbound calls, front-desk support, and general receptionist responsibilities.
• Strong data entry skills with close attention to detail and a high level of accuracy.
• Proficiency with Microsoft Office applications, including Word, Excel, and Outlook.
• Experience maintaining files, preparing reports, and managing written correspondence.
• Ability to prioritize multiple tasks, stay organized, and meet deadlines with minimal supervision.
• Effective verbal and written communication skills with a strong customer service approach.

Compensation

$17.41-$20.16 Hourly

About Us

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­Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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