Project Billing Coordinator

We are looking for a detail-oriented Project Billing Coordinator to join a local marketing agency in Milwaukee, Wisconsin on a Contract basis. This hybrid opportunity supports the finance team during a leave of absence and works closely with the Controller, with an onsite schedule of three days per week and two remote days. The role is ideal for someone who can manage project-based billing with precision, coordinate across multiple internal teams, and help keep invoicing and receivables activities accurate and on schedule.

Responsibilities:
• Partner with accounting, sales, project management, and client-facing teams to keep accounts receivable records current and ensure billing activity is properly documented from order entry through invoicing.
• Participate in project release discussions to verify billing and accounting matters are resolved before invoices are issued.
• Establish billing setups for new customers by coordinating with internal stakeholders and clients to align invoicing requirements with account specifications.
• Review project quotes, sales orders, purchase orders, and related documentation in advance of invoicing to confirm completeness and billing accuracy.
• Monitor open customer orders, determine next steps for invoice readiness, and issue billings within required timelines.
• Process credits, returns, and billing adjustments accurately while responding to customer account questions through partnership with client relations teams.
• Maintain billing source data, prepare account statements, and support reporting needs through standard and custom financial analyses.
• Reconcile account activity with internal departments, customers, and vendors while assisting with audits, forecasting support, and training for new team members.

Qualifications:

• Associate degree and at least four years of hands-on experience in project billing or a closely related accounting role.
• Solid understanding of general accounting practices, including accounts receivable processes and sales or use tax application.
• Demonstrated ability to work accurately with complex billing records, financial documents, and data entry tasks.
• Strong analytical skills with the ability to investigate discrepancies, identify root causes, and resolve issues effectively.
• Clear written and verbal communication skills for working with colleagues, customers, and partners across varied business functions.
• Proficiency with Microsoft Office, especially Excel, along with experience using accounting and billing platforms such as NetSuite or similar systems.
• Ability to organize competing priorities, adapt to change, and contribute to process improvements across finance and related teams.

Compensation

Based on experience

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