Administrative Assistant

We are looking for an Administrative Assistant to support Food Safety Manager. This individual will provide dependable support for day-to-day office and warehouse coordination in Long Beach, California. This Long-term Contract position is ideal for someone who is organized, responsive, and comfortable working with teams across multiple departments in a fast-paced wholesale distribution environment. The role requires strong communication, accurate administrative support, and a customer-focused approach when handling calls, records, and internal follow-up.

Responsibilities:

• Serve as a central point of contact for office and warehouse staff, helping information move efficiently between departments.

• Respond to incoming calls effectively, direct inquiries appropriately, and provide timely assistance to employees and visitors.

• Track daily follow-up items with the sanitation team to help ensure tasks, requests, and priorities are addressed promptly.

• Work closely with warehouse and repack personnel to support scheduling, communication, and operational coordination.

• Enter, update, and maintain records with a high level of accuracy to support administrative and reporting needs.

• Prepare spreadsheets, organize documents, and assist with routine office processes using Microsoft Office applications.

• Support general front office and receptionist functions while maintaining a detail-oriented and service-oriented presence.

Qualifications:

• At least 2 years of experience in an administrative support, office coordination, or similar role.
• Strong customer service skills with the ability to communicate effectively across different levels of an organization.
• Proficiency with Microsoft Excel, including the ability to work with formulas and manage data accurately.
• Solid working knowledge of Microsoft Office applications and general office systems.
• Experience handling inbound calls, data entry, and receptionist or front-desk responsibilities.
• Ability to stay organized, manage multiple priorities, and follow through on tasks in a busy environment.
• Bilingual communication skills are preferred.
• Exposure to food safety practices is helpful but not required.

Compensation

$15.84-$18.34 Hourly

About Us

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Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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