Receptionist

We are looking for a personable and organized Receptionist to support daily front desk operations for a housing association in Quincy, Massachusetts. This Contract position offers a 30-hour workweek across five days and is well suited for someone who enjoys creating a welcoming environment while managing calls and administrative tasks. The ideal candidate will be comfortable handling a busy phone line, assisting visitors, and keeping office activity running smoothly.

Responsibilities:
• Welcome residents, visitors, and vendors at the front desk and provide attentive assistance in person and over the phone.
• Manage a multi-line telephone system, direct incoming calls to the appropriate contacts, and take accurate messages when needed.
• Maintain an orderly reception area and help ensure a positive and efficient experience for everyone entering the office.
• Support day-to-day administrative activities such as filing, data entry, and preparing basic correspondence or office documents.
• Coordinate incoming inquiries and route requests to the correct department for timely follow-up.
• Assist with scheduling, appointment coordination, and general office communication to keep daily operations organized.
• Use office software and internal property management systems, including Yardi when applicable, to support front desk and clerical tasks.

Qualifications:

• Prior experience in a receptionist, front desk, or customer-facing administrative role.
• Ability to confidently handle a multi-line phone system and manage a high volume of inbound calls.
• Strong verbal communication skills with a courteous and detail-focused approach to visitors and callers.
• Solid organizational skills and attention to detail in a fast-paced office setting.
• Basic computer proficiency, including comfort learning internal systems; familiarity with Yardi is helpful but not required.
• Reliable availability to work 30 hours per week across Monday through Friday.
• Ability to manage multiple tasks effectively while maintaining accuracy and consistency.

Compensation

$16.63-$19.25 Hourly

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