Legal Secretary

We are looking for a Legal Secretary to support a busy legal team in San Mateo, California. This role is ideal for someone who thrives in a fast-paced litigation environment and can manage deadlines, filings, and attorney support with accuracy and professionalism. The successful candidate will bring strong organizational skills, sound judgment, and experience coordinating legal administrative work in civil and defense litigation matters.

Responsibilities:
• Prepare, review, and submit legal documents through electronic court filing systems while ensuring compliance with court rules and filing deadlines.
• Maintain attorney calendars by scheduling hearings, deadlines, meetings, and other case-related events with a high level of accuracy.
• Draft, format, and revise correspondence, pleadings, and other legal materials from dictation, notes, or attorney instruction.
• Coordinate court filings and service activities for civil litigation matters, tracking confirmations and follow-up requirements.
• Organize case files, manage legal documents, and keep records current to support efficient matter handling.
• Provide administrative support to attorneys handling defense litigation, including deadline monitoring and document preparation.
• Communicate with courts, clients, and outside parties professionally regarding scheduling, filings, and case logistics.

Qualifications:

• Demonstrated experience working as a Legal Secretary in a litigation-focused legal environment.
• Hands-on knowledge of electronic filing procedures and court filing requirements.
• Background supporting civil litigation matters, including familiarity with related documentation and deadlines.
• Experience assisting with defense litigation cases in a legal office setting.
• Strong calendar management skills with the ability to prioritize multiple time-sensitive tasks.
• Ability to produce accurate legal documents from dictation and attorney direction.
• Excellent organizational skills, attention to detail, and strong written and verbal communication abilities.

Compensation

$85,000.00-$100,000.00 Yearly

About Us

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use and Privacy Notice.