Administrative Assistant

We are looking for an Administrative Assistant to support a busy team in a contract position lasting approximately 7-8 weeks. This opportunity offers 25-30 hours per week, Monday through Friday, and is ideal for someone who brings strong organization, accuracy, and a detail-oriented approach to daily office and HR-related work. The role will assist with employee documentation, scheduling, records coordination, and front-line administrative support while maintaining a high level of confidentiality and service.

Responsibilities:
• Coordinate hiring and onboarding activities by helping manage applicant information, pre-employment steps, and related documentation.
• Update employee status changes and maintain organized, accurate personnel files and administrative records.
• Provide day-to-day support to employees, supervisors, and department leaders on routine employment-related processes and paperwork.
• Maintain HR and office databases, review records for completeness, and help correct discrepancies through regular audits.
• Prepare correspondence, organize documents, manage scheduling needs, and assist with special projects to support daily operations.
• Handle sensitive personnel information with discretion while delivering courteous and detail-oriented service to staff and the public.
• Manage calendars and arrange appointments for staff members and public notary scheduling as needed.
• Support general administrative office functions, including data entry, phone coverage, and receptionist-related tasks.
• Assist within a municipal or public-facing office environment by ensuring smooth coordination of administrative activities.

Qualifications:

• Prior experience in administrative support, office coordination, or a similar business support role.
• Strong verbal and written communication skills with the ability to interact professionally with employees and the public.
• Excellent organizational skills and close attention to detail when handling records, scheduling, and data.
• Proficiency with Microsoft Office applications, including Word, Excel, and Outlook.
• Ability to manage confidential information responsibly and maintain professionalism in sensitive situations.
• Comfortable performing data entry, answering inbound calls, and supporting front-desk or receptionist functions.
• Availability to work on-site in Dedham, Massachusetts for 25-30 hours per week during the contract assignment.

Compensation

$15.04-$17.41 Hourly

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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