Leave and Accommodation Specialist

We are seeking a detail-oriented ADA & Leave Specialist to support employee leave and workplace accommodation programs. This Contract position will serve as a key resource for employees, managers, and HR partners by ensuring compliance with leave and accommodation processes while providing excellent employee support.

Responsibilities:

• Administer employee leave programs, including FMLA, state-specific leave laws, ADA accommodations, paid leave programs, and company leave policies.

• Manage the interactive accommodation process by reviewing requests, gathering required documentation, engaging with employees and managers, and coordinating reasonable accommodations.

• Serve as the primary point of contact for employees regarding leave of absence and accommodation inquiries, providing guidance on eligibility, processes, and required documentation.

• Review medical certifications and supporting documentation to ensure compliance with federal, state, and company requirements while maintaining confidentiality.

• Track leave and accommodation cases through completion, ensuring timely follow-up, accurate recordkeeping, and compliance with established service level expectations.

• Partner with employees, managers, Human Resources, Benefits, and third-party leave administrators to coordinate leave and accommodation requests and facilitate successful outcomes.

• Monitor leave durations, return-to-work dates, and accommodation timelines, proactively communicating updates and next steps to stakeholders.

• Maintain accurate case files and records within HRIS, case management systems, and document management platforms.

• Support compliance efforts by staying current on applicable regulations, including the Americans with Disabilities Act (ADA), Family and Medical Leave Act (FMLA), and relevant state and local leave laws.

• Prepare reports, track case metrics, and assist with audits or compliance reviews related to employee leave and accommodation programs.

• Utilize systems such as Workday, ServiceNow, Salesforce, Microsoft Office Suite, or similar case management platforms to document and manage employee cases.

Qualifications:

Requirements:

• 2+ years of experience administering ADA accommodations, leave of absence programs, disability claims, or employee relations cases.

• Demonstrated experience managing the ADA interactive process from intake through resolution.

• Working knowledge of federal leave regulations, including FMLA, ADA, and applicable Oregon leave laws, including Paid Leave Oregon and OFLA.

• Experience reviewing medical documentation and determining eligibility for leave and accommodation requests.

• Proficiency with Workday, including leave case management, employee records, and documentation tracking.

• Strong case management, organizational, and problem-solving skills with the ability to manage a high volume of requests.

• Excellent written and verbal communication skills with the ability to interact professionally with employees, managers, medical providers, and HR partners.

• Ability to maintain confidentiality and exercise sound judgment when handling sensitive employee information.

• Proficiency with Microsoft Office Suite, including Outlook, Excel, Word, and Teams.

• Bachelor's degree in Human Resources, Business Administration, or a related field preferred. HR certification (PHR, SHRM-CP, or equivalent) is a plus.

Compensation

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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