Administrative Assistant

We are looking for a detail-oriented Administrative Assistant/Record Retrieval to join a legal processing office in Pennsylvania. This fully onsite opportunity is a contract-to-permanent position supporting record retrieval and order processing activities in a fast-paced, team-driven environment. The role is ideal for someone who can balance administrative accuracy, client support, and daily task prioritization while maintaining a high standard of work quality.

Responsibilities:

• Enter and update new client requests in the internal system with accuracy and attention to detail.

• Examine incoming authorizations, prepare them for processing, and scan documentation into the appropriate records.

• Interpret court-related requirements and apply subpoena guidelines correctly when handling client submissions.

• Review service lists and verify where legal requests must be directed to obtain the necessary records.

• Prepare, organize, and scan subpoena documents submitted by clients to support timely processing.

• Respond to client questions and work through order-related issues by identifying practical solutions.

• Manage competing priorities effectively to keep assignments moving according to deadlines.

• Provide general administrative support in a detail-oriented onsite office setting, including tasks related to record retrieval and document handling.

Qualifications:

• Associate’s degree required.
• At least 2-3 years of experience in administrative support, medical records retrieval, customer service, call center operations, collections, or a similar field.
• Strong computer proficiency, including Microsoft Office Suite, Outlook, data entry, and effective internet research skills.
• Clear verbal and written communication skills with the ability to interact professionally with clients and internal teams.
• Excellent organizational abilities and strong attention to detail.
• Proven ability to manage several responsibilities at once and adjust priorities as needed.
• Comfortable working in a collaborative, high-volume environment and solving problems independently when issues arise.

Compensation

$19.00-$19.00 Hourly

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use and Privacy Notice.