Administrative Assistant

We are looking for a dependable Administrative Assistant to support daily office operations. This Contract position is ideal for someone who enjoys keeping an office organized, handling front-desk communication, and assisting with a variety of administrative tasks. The role includes reception coverage, document management, basic QuickBooks-related recordkeeping, and general support for the Property Manager to help the office run smoothly.

Responsibilities:
• Manage front-desk activity by answering incoming calls, directing inquiries to the appropriate contacts, and providing courteous assistance to callers.
• Organize office records by filing, scanning, and maintaining documents so information is easy to access and up to date.
• Assist the Property Manager with a range of administrative requests, including preparing correspondence, typing documents, and coordinating outgoing shipments.
• Produce the daily balance sheet using QuickBooks reports and ensure routine financial records are prepared accurately.
• Receive check payments, make bank deposits, and record transactions in QuickBooks in a timely manner.
• Support general office operations by handling day-to-day clerical tasks and helping maintain an orderly, well-organized workplace.

Qualifications:

• Prior experience in an administrative, office support, or receptionist role.
• Ability to manage high-volume inbound calls while maintaining professionalism and strong customer service.
• Proficiency in data entry and written communication, including email correspondence and document preparation.
• Working knowledge of Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
• Experience with QuickBooks or comfort learning basic financial entry and reporting tasks.
• Strong organizational skills with the ability to handle filing, scanning, typing, and multiple priorities efficiently.
• Comfortable scheduling appointments, processing deposits, and supporting routine office procedures with accuracy.

Compensation

$19.00-$20.00 Hourly

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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