Property Administrator

We are looking for a detail-oriented Property Administrator to support daily administrative and operational activities for a property team in Florence, Kentucky. This Long-term Contract position is ideal for someone who works independently, stays organized in a fast-paced setting, and communicates professionally with internal and external contacts. The role offers the opportunity to contribute across office coordination, financial documentation, and tenant or vendor support while building long-term experience in property operations.

Responsibilities:
• Coordinate day-to-day administrative support for property operations, ensuring records, correspondence, and office documentation remain accurate and up to date.
• Prepare, review, and track invoices, purchase orders, and related financial paperwork while assisting with routine accounts payable and receivable activities as needed.
• Respond to tenant, vendor, and internal inquiries with professionalism, providing timely follow-up and clear communication.
• Maintain organized filing systems, process incoming and outgoing correspondence, and support document retention in line with company procedures.
• Use Microsoft Excel, Word, Outlook, and other Office applications to create reports, manage schedules, and handle routine administrative tasks efficiently.
• Assist with budget-related tracking, insurance documentation, and compliance-focused recordkeeping to support property management processes.
• Review data for completeness and accuracy, helping ensure transactions and office activities align with established policies and procedures.
• Provide general office support such as typing, check processing, and coordination of administrative details that keep daily operations running smoothly.

Qualifications:

• Proficiency in Microsoft Office, including Excel, Word, Outlook, and PowerPoint, with the ability to manage multiple administrative tasks efficiently.
• Previous experience in administrative support, office coordination, or property-related operations within a detail-focused environment.
• Strong communication and customer service skills, with the ability to interact effectively with tenants, vendors, and internal stakeholders.
• Demonstrated ability to stay organized, manage priorities independently, and maintain a high level of accuracy in daily work.
• Solid understanding of office procedures, recordkeeping, and correspondence management.
• Experience with accounts payable, accounts receivable, invoice handling, or purchase order processing is preferred but not required.
• A dependable, self-motivated work style and strong commitment to high-quality work are essential for success in this role.

Compensation

$18.00-$22.00 Hourly

About Us

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