Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support day-to-day invoice processing and payment activities for a team based in Middleton, Wisconsin. This Long-term Contract opportunity is ideal for someone who brings strong attention to detail, sound judgment in reviewing financial documents, and a customer-focused approach when working with vendors and internal stakeholders. The role centers on maintaining accurate payable records, resolving invoice-related issues, and helping ensure timely, well-documented payment workflows.

Responsibilities:
• Process incoming invoices by reviewing documentation, validating details, and preparing items for payment in accordance with established procedures.
• Compare invoices against purchase orders and receiving records to confirm quantities, pricing, and payment eligibility before entry.
• Evaluate non-purchase-order invoices to ensure the appropriate authorizations are secured prior to processing.
• Assign accurate account coding to invoices and vouchers to support proper financial reporting and expense tracking.
• Respond to vendor questions submitted through the shared accounts payable mailbox and follow through on outstanding issues in a timely manner.
• Assist with ACH payments and check run activities by preparing payment information and helping maintain accurate disbursement records.
• Review transactions for completeness and accuracy, identifying discrepancies and coordinating corrections when needed.
• Update procedural guidance related to vouching activities and recurring monthly payments to keep documentation current and useful.

Qualifications:

• Hands-on experience in accounts payable, including invoice review, voucher preparation, and payment processing.
• Working knowledge of account coding principles and the ability to assign financial information accurately.
• Experience matching invoices to purchase orders and receipts while verifying amounts and supporting documentation.
• Familiarity with ACH transactions, check runs, and standard disbursement practices.
• Strong accuracy and organizational skills with close attention to detail in a high-volume environment.
• Ability to communicate professionally with vendors and internal teams to resolve payment and invoice questions.
• Proficiency using accounting or ERP systems and email-based workflows for managing payable activities.

Compensation

Based on experience

About Us

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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