Purchase & Sales Specialist

We are looking for a detail-oriented Purchase & Sales Specialist to support high-volume invoice processing and service-related billing activities for a growing team in Kansas City, Missouri. This contract opportunity with potential for a permanent role is ideal for someone who can manage vendor documentation accurately, resolve billing issues efficiently, and keep purchase and sales records organized in a fast-paced service environment. The role focuses on reviewing service-related charges, maintaining invoice accuracy, and coordinating closely with Finance and Accounts Payable to ensure timely processing.

Responsibilities:
• Manage a high daily volume of vendor invoices received through a shared team mailbox, ensuring each item is logged and handled promptly.
• Examine invoices connected to service work and completed jobs to confirm billing details are correct before submitting them for payment processing.
• Enter service billing information into internal records with a strong emphasis on accuracy and completeness before Accounts Payable review.
• Reconcile vendor statements by researching open items, clearing aging balances, and helping reduce outstanding backlog.
• Communicate with vendors to answer payment and invoice questions, investigate discrepancies, and support issue resolution.
• Maintain organized purchasing and billing documentation to support smooth coordination across service, purchasing, and finance functions.
• Review purchase-related information for consistency with service activity, job records, and vendor charges.
• Assist with ongoing process improvement efforts related to invoice handling, statement review, and service billing workflows.

Qualifications:

• Experience supporting purchasing, invoice processing, or service billing in a high-volume administrative environment.
• Working knowledge of purchase orders, purchasing activities, and vendor invoice review.
• Ability to identify billing errors, research discrepancies, and follow through on resolution with vendors or internal teams.
• Strong data entry skills with close attention to detail and a high level of accuracy.
• Comfortable managing multiple priorities, meeting deadlines, and maintaining organization in a fast-paced setting.
• Clear written and verbal communication skills for responding to vendor inquiries professionally.
• Proficiency with standard business systems and email-based workflow management.
• Background in merchant services, purchasing support, or related service industry operations is preferred.

Compensation

$20.59-$23.84 Hourly

About Us

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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