Receptionist

We are looking for a detail-oriented Receptionist to support daily front office operations for a busy construction and contractor office. This contract position is expected to run for approximately 8 weeks and will play an important role in keeping communication, scheduling, and administrative tasks organized. The ideal candidate will bring a strong customer service approach, strong attention to detail, and the ability to manage a steady flow of calls, visitors, and office support activities in a fast-paced environment.

Responsibilities:
• Welcome visitors and respond to a consistent volume of incoming calls, directing inquiries and messages to the appropriate team members courteously.
• Perform accurate data entry and maintain office records to support day-to-day administrative operations.
• Coordinate group lunches and arrange larger catered meals for office events or team needs.
• Enter purchase order details into internal systems, ensuring amounts, due dates, and related information are recorded correctly.
• Prepare and send customer invoices in a timely manner while helping track accounts payable and receivable activity.
• Support front desk coverage by handling general office communications and assisting sales staff with administrative needs.
• Monitor routine billing-related tasks, including processing a regular flow of incoming and outgoing invoice activity.
• Use office software and email tools to organize information, manage correspondence, and maintain efficient workflow.

Qualifications:

• At least 1 year of prior office, front desk, or receptionist experience.
• Experience managing a multi-line phone system and handling inbound calls with attention to detail.
• Strong data entry skills with a high level of accuracy and attention to detail.
• Proficiency with Microsoft Excel and Microsoft Outlook for daily administrative tasks.
• Ability to manage messages, invoices, and purchase order information efficiently.
• Strong communication and customer service skills when interacting with visitors, customers, and internal staff.
• Comfortable working in a business casual office setting and supporting a fast-moving team environment.

Compensation

$21.00-$23.00 Hourly

About Us

TalentMatch^®

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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