Administrative Assistant

We are looking for a highly organized Administrative Assistant to support daily school office operations. This contract position serves as a key point of contact for students, families, staff, and visitors while helping the school run smoothly through strong clerical, communication, and recordkeeping support. The ideal candidate is attentive to detail, comfortable managing competing priorities, and able to maintain a detail-oriented and welcoming front office environment.

Responsibilities:
• Coordinate front office activities by welcoming visitors, answering incoming communications, and directing questions to the appropriate staff members.
• Prepare, update, and organize student, staff, and departmental records with a high level of accuracy and confidentiality.
• Maintain attendance information, monitor reporting needs, and escalate attendance concerns in accordance with school and state guidelines.
• Schedule meetings, conferences, and school events while managing calendars and ensuring participants receive timely information.
• Draft emails, letters, reports, and other office documents based on verbal direction or written instructions.
• Process incoming and outgoing mail, support general office workflows, and keep files and documentation current and accessible.
• Track office and classroom supply needs, place orders, and help maintain appropriate inventory levels.
• Assist with basic bookkeeping tasks, including fee collection, transaction handling, and related record maintenance.
• Support student health office functions by maintaining medication logs and assisting with health office administrative duties in line with school policy.
• Use office equipment and administrative software effectively to complete data entry, document management, and daily clerical assignments.

Qualifications:

• At least 3 years of experience in administrative support, office coordination, or a similar clerical role.
• Demonstrated ability to manage records, data entry, and document preparation with strong attention to detail.
• Experience handling phone calls, greeting visitors, and providing attentive front desk or receptionist support.
• Working knowledge of attendance tracking, reporting processes, and general office compliance practices.
• Strong written and verbal communication skills, including the ability to compose clear correspondence.
• Ability to prioritize multiple tasks, remain effective during interruptions, and adapt to shifting daily needs.
• Proficiency with standard office equipment and common administrative software applications.
• Ability to handle sensitive student, staff, and business information with discretion and care.

Compensation

$22.80-$26.40 Hourly

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