Administrative Assistant

We are looking for an Administrative Assistant to support a fast-paced healthcare organization in Fort Collins, Colorado. This Contract to permanent position is ideal for someone who enjoys balancing administrative coordination, event support, and daily operational tasks while working independently in a remote setting. The role requires a detail-oriented individual who communicates warmly, manages time effectively, and stays organized while handling multiple priorities. Local presence is important, as this person will periodically collect physical mail from nearby hospital locations.

Responsibilities:
• Enter and track invoice details in QuickBooks Online, ensuring records are accurate and up to date for the billing team.
• Gather incoming invoices and organize supporting documentation so payment-related information is ready for internal processing.
• Coordinate quarterly events and employee celebrations, including scheduling, logistics, and follow-through on event details.
• Manage administrative activities in a remote work environment while maintaining consistent communication with internal stakeholders.
• Pick up and distribute physical mail from local hospital sites in the Fort Collins area as needed.
• Support general office administration through data entry, record maintenance, and routine coordination tasks.
• Handle inbound calls and provide attentive, courteous assistance when responding to internal or external inquiries.

Qualifications:

• Prior experience in administrative support, office coordination, or a similar business support role.
• Working knowledge of QuickBooks Online or comparable invoicing and recordkeeping software.
• Strong attention to detail with the ability to maintain accuracy across billing and administrative tasks.
• Reliable personal transportation and willingness to travel locally to retrieve mail from hospital locations.
• Ability to manage several assignments at once while meeting deadlines and staying organized.
• Comfortable working independently in a remote setting and managing time without close supervision.
• Detail-oriented and approachable communication skills, including confidence when speaking with others by phone or email.

Compensation

$23.75-$27.50 Hourly

About Us

TalentMatch^®

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