Workplace Coordinator

Our client, an innovative and rapidly growing AI startup in Redwood City, is seeking a Workplace Coordinator to help create an exceptional office experience for employees, visitors, and leadership. This role combines office operations, workplace experience, employee support, facilities coordination, and reception responsibilities to ensure the office runs efficiently and professionally every day. The ideal candidate is highly organized, proactive, and service-oriented, with a natural ability to anticipate needs, solve problems, and create a welcoming environment. This is an excellent opportunity for someone who enjoys being at the center of office operations and is interested in building a long-term career within the growing AI industry. Key Responsibilities Oversee daily office operations and maintain a detail oriented, organized workplace Manage office supplies, inventory, equipment, and vendor relationships Coordinate facilities maintenance, repairs, and workplace services Support employee onboarding and offboarding, including workstation setup and office access Assist with workplace events, team lunches, celebrations, and company gatherings Greet and assist employees, candidates, visitors, and vendors Manage mail, shipments, deliveries, and reception activities Maintain meeting rooms, kitchens, and common areas Support workplace safety, access control, and office administration initiatives Serve as a primary resource for day-to-day office needs and employee support

Qualifications:

2+ years of experience in workplace coordination, office management, facilities coordination, office administration, or a related role Strong organizational, multitasking, and problem-solving skills Excellent verbal and written communication skills detail oriented, customer-service-oriented approach with a positive attitude Experience coordinating vendors, office services, and workplace operations Proficiency with Google Workspace, Slack, and Microsoft Office applications Ability to work independently in a fast-paced, high-growth environment Strong attention to detail and commitment to operational excellence Comfortable interacting with employees and leadership at all levels Experience supporting employee events, onboarding, or workplace programs is preferred Startup, technology, or high-growth company experience is a plus Genuine interest in artificial intelligence, emerging technology, and growing a career within the AI industry Schedule Monday–Friday, 8:00 AM–5:00 PM Fully onsite in Redwood City Overtime as needed

Compensation

$25.34-$29.34 Hourly

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