Administrative Assistant

Our client, a higher education institution in Pittsburgh, his searching for an Administrative Clerk to support a busy facilities management team during a high-volume period. This is an excellent opportunity for an administrative professional who enjoys a fast-paced environment, provides outstanding customer service, and can quickly learn new systems and processes.

The ideal candidate is a dependable administrative professional who enjoys helping others, can adapt quickly to changing priorities, and thrives in a customer-focused environment. Strong communication skills, computer proficiency, and the ability to work independently are essential for success in this role.

Location: Pittsburgh, PA (On-site)

Schedule: Full-time, Monday-Friday, 8:00 AM - 4:00 PM (potential for 7:00 AM - 3:00 PM)

Duration: Approximately 8 weeks

Pay Rate: $20-$22/hour

Key Responsibilities:

Serve as a primary point of contact for incoming facilities-related requests from employees, students, visitors, and other stakeholders

Receive, enter, track, and update work orders within a facilities management system

Provide timely status updates regarding maintenance and service requests

Answer and direct phone calls, emails, and walk-in inquiries

Schedule appointments, coordinate calendars, and assist with departmental communications

Support special event coordination and facility scheduling activities

Maintain accurate records, files, and administrative documentation

Issue permits, passes, and other departmental materials as needed

Assist with general office organization and administrative support projects

Perform additional duties as assigned

Qualifications:

Qualifications:

High school diploma required; associate degree preferred

Administrative support experience required; facilities, operations, or maintenance-related experience is a plus

Proficiency with Microsoft Office, including Word and Excel

Strong customer service and communication skills

Ability to learn new software and systems quickly

Excellent organizational skills and attention to detail

Ability to manage multiple priorities with a strong sense of urgency

Professional and courteous demeanor when interacting with internal and external customers

Compensation

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