Clinic Coordinator

A Healthcare company is looking for a Clinic Coordinator to support a busy neurosurgery practice in California. This Clinic Coordinator opportunity is ideal for someone who enjoys creating a welcoming patient experience while keeping front-office operations running efficiently. The Clinic Coordinator works closely with the physician and clinical staff to coordinate appointments, manage administrative workflows, and maintain accurate documentation in a fast-paced specialty setting.

Key Responsibilities:

• Coordinate patient visits by arranging new appointments, return visits, and procedure scheduling while helping the provider’s day stay on track.

• Serve as a central point of contact for patients, the neurosurgeon, and outside medical offices to ensure timely and clear communication.

• Maintain patient charts and office documentation with a high level of accuracy while protecting confidential health information.

• Review insurance details, assist with prior authorization needs, and respond to routine payment or billing-related questions.

• Support daily clinic readiness by organizing front-desk activities, preparing exam spaces, and monitoring essential office supplies.

• Handle incoming calls, messages, and general administrative tasks that contribute to smooth office operations.

• Enter and update information in electronic records and other office systems to keep scheduling and patient data current.

Benefits: Health, Dental, Vision, 401k, and Sick Time Off.

Qualifications:

Qualifications:

• At least 2 years of experience in an administrative or medical office role, ideally within a specialty practice.

• Strong ability to prioritize tasks, stay organized, and manage multiple responsibilities throughout the day.

• Excellent communication and interpersonal skills with a detail-oriented, patient-centered approach.

• Working knowledge of electronic medical record platforms and Microsoft Office applications, including Word, Outlook, and Excel.

• Familiarity with medical terminology, insurance verification, and authorization processes is preferred.

• Ability to handle sensitive information discreetly and maintain appropriate conduct in all interactions.

• Comfortable managing phone systems, data entry, file organization, and front-desk coordination tasks.

Compensation

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