Surgery Scheduler

A healthcare company is looking for a Surgery Scheduler to support a fast-paced ambulatory surgery setting. The Surgery Scheduler will coordinate surgical appointments, align physician and patient schedules, and help ensure all required documentation is ready before each procedure. The Surgery Scheduler brings strong organizational skills, confidence working with insurance verification, and the ability to communicate effectively with patients, providers, and internal teams.

Key Responsibilities:

• Coordinate outpatient procedure bookings for multiple physicians, ensuring dates, times, and resources are aligned accurately.

• Maintain complete and current case information in the electronic scheduling system, including patient, insurance, and procedure details.

• Confirm coverage, benefits, and required authorizations with insurance carriers before scheduled surgeries.

• Serve as a central point of contact among physician offices, patients, anesthesia providers, and surgery center staff to keep cases moving forward.

• Review orders, approvals, and clinical documents for accuracy and completeness prior to the day of surgery.

• Monitor daily and upcoming schedules to identify conflicts, gaps, or inconsistencies and resolve them promptly.

• Provide patients with scheduling updates and pre-operative instructions while addressing routine questions clearly and courteously.

• Partner with front desk, clinical, and billing teams to make sure all required records are collected and properly documented.

• Respond quickly to cancellations, urgent add-on cases, and other last-minute scheduling adjustments while maintaining accuracy.

• Support administrative activities as needed while handling patient information in accordance with organizational and regulatory standards.

Benefits: Health, Dental, Vision, 401k, and Sick Time Off.

Qualifications:

Qualifications:

• Previous experience scheduling surgical or procedural cases in a medical office, surgery center, or similar healthcare environment.

• Working knowledge of patient scheduling workflows, insurance eligibility checks, and prior authorization processes.

• Proficiency with Epic EMR and other electronic scheduling or medical documentation systems.

• Strong data entry accuracy with the ability to manage demographic, insurance, and case details carefully.

• Clear communication skills and the ability to interact effectively with patients, providers, and cross-functional teams.

• Excellent organizational abilities with a proven capacity to prioritize tasks in a high-volume setting.

• Familiarity with ambulatory surgery operations and confidentiality expectations related to patient information.

Compensation

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