AR Specialist

A growing commercial construction organization is seeking an experienced Accounts Receivable & Collections Specialist to join its accounting team. This role is responsible for managing customer billing, collections, cash applications, account reconciliations, and construction-related billing activities.

The ideal candidate will have experience supporting accounts receivable functions in a project-based environment and enjoy collaborating with operations, project teams, and clients to ensure accurate billing and timely payment collection.

Key Responsibilities

Accounts Receivable & Billing

• Manage the full accounts receivable process from invoicing through final payment.
• Prepare and submit customer invoices, progress billings, payment applications, and supporting documentation.
• Monitor outstanding customer balances and follow up on past-due accounts.
• Track retainage, disputed invoices, payment commitments, and collection activities.
• Process customer payments and accurately apply cash receipts.
• Prepare account reconciliations and maintain accurate customer records.
• Generate aging reports and collection status reports for management.

Construction Billing & Compliance

• Prepare and manage conditional and unconditional lien waivers.
• Maintain customer billing portals and upload required documentation.
• Ensure customer compliance documentation remains current.
• Support project closeout billing activities and payment tracking.

Collections

• Communicate with customers regarding outstanding balances via phone, email, and written correspondence.
• Research and resolve billing discrepancies and payment issues.
• Document collection efforts and payment commitments.
• Partner with project and operations teams to resolve issues impacting payment.

Accounting Support

• Assist with month-end close activities related to accounts receivable.
• Support financial reporting and cash collection reporting.
• Maintain organized accounting records and documentation.
• Provide general accounting and administrative support as needed.

Process Improvement

• Identify opportunities to improve billing, collections, and reporting processes.
• Maintain accounting and customer information within company systems.
• Participate in initiatives that improve efficiency and strengthen internal controls.

Qualifications:

Required

• 3+ years of experience in accounts receivable, collections, construction accounting, or a related accounting function.
• Experience with commercial construction billing, job-cost accounting, or project-based accounting environments.
• Experience with accounting software and Microsoft Excel.
• Strong organizational, communication, and customer service skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Preferred

• Associate's or Bachelor's degree in Accounting, Finance, Business, or a related field.
• Business-to-business collections experience.
• Experience with progress billings, payment applications, retainage, and lien waivers.
• Familiarity with commercial construction contracts and payment processes.

For immediate consideration, please reach out to Leigh Goings on LinkedIn!

Compensation

$70,000.00-$80,000.00 Yearly

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