Posting Details
| Position Number |
007103 |
| Position Title |
Pre-Award Grant Specialist - College of Medicine (COM) - 007103 |
| Division |
College of Medicine |
| Department |
710150 - Research Office |
| Minimum Qualifications |
Bachelor’s degree from an accredited institution as approved and accepted by the University of South Alabama and two years of related professional experience. An equivalent combination of education and experience may be considered. |
| Preferred Qualifications |
Certified Research Administrator certification from the Research Administrators Certification Council is preferred. |
| Job Description Summary |
The University of South Alabama’s College of Medicine’s Research Office is seeking to hire a Pre-Award Grant Specialist – COM. Interested candidates should apply to be considered. |
Essential Functions
These are the job duties required of the position.
| Essential Functions |
- Develops and reviews budgets and other administrative documents, prepares and reviews application packages, and collects appropriate institutional approvals prior to submission.
- Facilitates all aspects of proposal preparation and submission process to ensure proposals meet federal, sponsor, and university guidelines.
- Provides guidance regarding sponsor, federal, and University policies and procedures governing sponsored programs.
- Maintains accurate proposal records and data to support institutional reporting, compliance, and audit requirements.
- Monitors accuracy of data for internal and external reporting.
- Ensures proposal requirements, sponsor deadlines, and institutional deliverables are met.
- Maintains a portfolio of active proposals.
- Establishes and maintains collaborative working relationships with investigators and departmental administrators throughout the proposal development process.
- Coordinates with subrecipients, consultants, vendorsm and collaborating institutions to obtain required documentation and institutional approvals.
- Reviews funding opportunity announcements and sponsor guidelines to identify administrative requirements, compliance considerations, and submission risks.
- Reviews proposal documents for compliance with sponsor, federal, state, institutional, and College of Medicine requirements and identifies issues requiring resolution prior to submission.
- Develops, reviews, and validates proposal budgets, budget justifications, cost-sharing commitments, and subrecipient documentation to ensure accuracy, allowability, and compliance with sponsor and institutional requirements.
- Maintains complete and accurate proposal documentation within Cayuse and other electronic research administration systems.
- Maintains current knowledge of sponsor regulations, federal guidance, institutional policies, and electronic proposal submission systems including Cayuse, Grants.gov, eRA Commons, Research.gov, SciENcv, and sponsor-specific portals.
- Works with team members and Pre-Award Grant Manager to facilitate proposal submissions.
- Manages post award actions of sponsored projects for assigned departments, including modifications, no-cost extensions, re-budgets, PI changes, allowability questions, and other post-award related actions.
- Prepares modification requests, no-cost extension requests, PI changes, and any other communications to sponsors in a timely and professional manner and following University and College of Medicine procedures.
- Disseminates award documents from central administration and acquires documents such as revised budgets, revised scope of work, and protocol approval to set up award with Contract and Grant Accounting.
- Communicates with Post-Award Grant Specialist to hand off post award actions for financial review and maintenance.
- Processes prior approval and non-prior approval requests to funding agencies and central administration.
- Collaborates with Post-Award Grant Specialist, PI and department administrators to prepare final reports as required by sponsor.
- Assists with other post-award related actions as needed.
- Complies with all University and College of Medicine pre-award procedures.
- Ensures that College of Medicine approvals are obtained and routes proposals to central Sponsored Programs Administration for final review and submission.
- Utilizes electronic research administration systems such as Cayuse and PIVOT as well as sponsor systems as needed.
- Maintains knowledge of all University and College of Medicine polices and procedures and/or where to locate them.
- Implements policies and procedures in daily activities and communications.
- Inputs all required data into Cayuse accurately and in a timely manner to ensure compliance with university requirements.
- Maintains communication with sponsors and faculty to ensure timely compliance with all requests related to sponsored project activities.
- Responds promptly and professionally to questions and requests from Department staff, university faculty, or administrators regarding proposal and post award actions.
- Facilitates communication with sponsors to resolve issues in a timely manner for pre and post-award questions.
- Functions as a liaison between sponsors, faculty, and departmental administrators.
- Serves as backup to other Pre-Award Grant Specialists as needed.
- Regular and prompt attendance.
- Ability to work schedule as defined and additional hours as required.
- Related duties as required.
|
| Number of Vacancies |
1 |
| Position End Date (if temporary) |
|
| Job Open Date |
07/28/2026 |
| Job Close Date |
|
| Open Until Filled |
Yes |
| Special Instructions to Applicants |
|
| Working Days |
Monday - Friday |
| Working Hours |
8:00 a.m. - 5:00 p.m. |
| Job Location |
Main Campus |
| Full-time or Part-Time |
Full Time |
| Regular or Temporary |
Regular |
Supplemental Questions
Required fields are indicated with an asterisk (*).
- * Are you at least 18 years of age?
- * Do you have a legal right to work in the United States?
- * The University of South Alabama typically does not sponsor individuals for staff positions. Will you now or in the future require sponsorship for employment visa status?
- * What is the highest level of education you have completed?
- Less than High School
- High School Diploma or equivalent
- Associates Degree
- Bachelors Degree (or will obtain within 6 months)
- Masters Degree (or will obtain within 6 months)
- Terminal Degree (or will obtain within 6 months)
- * How many years of related experience do you have?
- Less than 1 year
- Between 1 - 3 years
- Between 3 - 5 years
- Between 5 - 7 years
- More than 7 years
- * How did you hear about this position?
- USA website
- LinkedIn
- Zip Recruiter
- Indeed
- HigherEd Jobs
- Alabama Career Center / Alabama Works
- Facebook
- Word of mouth
- Other
Applicant Documents
Required Documents
Optional Documents
- Resume
- Cover Letter
The University of South Alabama is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, pregnancy, sexual orientation, gender identity, gender expression, religion, age, genetic information, disability, protected veteran status or any other applicable legally protected basis. If you feel you have been discriminated against, please notify the Equal Employment Opportunity Investigator or the Associate Vice President, Finance and Administration/CHRO.
EO Employer – minorities/females/veterans/disabilities/sexual orientation/gender identity.
Annual Security and Fire Safety Report
The University of South Alabama publishes certain crime statistics for the most recent three-year period as required by the Jeanne Clery Act. The Annual Security and Fire Safety Report is required by federal law and contains policy statements and crime statistics for the school. The report, along with additional information, is available online at: . You may also request a paper copy from the University Police office located at 290 Stadium Blvd, Beta Gamma Commons Building, Mobile, AL 36688.
Equal employment opportunity, including veterans and individuals with disabilities.
PI286100791
