Administrative Coordinator

We are looking for a bilingual Administrative Coordinator - Client Services to provide dependable front-office and administrative support for a client-focused team in San Mateo, California. This Contract position is ideal for someone who brings compassion, professionalism, and strong organizational skills to daily interactions with clients, visitors, staff, and volunteers. The person in this role will help keep office operations running smoothly, support intake and referral activities, and maintain accurate records while delivering responsive customer service in English and Spanish.

Responsibilities:
• Coordinate daily administrative operations, including supply tracking, document management, record maintenance, and support for routine office activities.
• Manage calendars and appointments for team members and leaders, helping schedules stay organized and up to date.
• Welcome clients and visitors, assess their needs, and connect them with the appropriate program, staff member, or community resource.
• Support intake-related tasks by gathering information, directing next steps, and sharing agency services clearly and effectively.
• Enter data accurately, generate requested reports, and scan or upload paper records into designated digital systems and client files.
• Help maintain office equipment and ensure shared workspaces remain orderly, clean, and safe for staff and visitors.
• Assist with seasonal or special initiatives, including assigned tasks related to the Holiday Program.
• Provide guidance and day-to-day support to assigned volunteers, including assistance with training and oversight as needed.
• Maintain respectful boundaries and represent the organization with sound judgment, discretion, and a service-oriented approach.

Qualifications:

• Minimum of 2 years of experience in administrative support, client services, or a related coordination role.
• Bilingual and bicultural fluency in English and Spanish is required.
• Strong proficiency with Microsoft Office Suite and Windows-based computer systems, with the ability to learn new databases quickly.
• Experience with accurate data entry, organized recordkeeping, and maintaining current files and documentation.
• Ability to handle inbound calls, scheduling, calendar coordination, and general office support with a high level of professionalism.
• Demonstrated ability to work independently and collaboratively, using initiative and practical problem-solving skills.
• Sound judgment, strong ethics, and the ability to respond calmly and effectively in challenging or escalating situations.
• Familiarity with platforms such as Salesforce, Clarity, or similar case management and reporting systems is preferred.

Compensation

$22.80-$26.40 Hourly

About Us

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Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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