Sr. Executive Assistant

We are looking for an accomplished Senior Executive Assistant to provide seamless support to senior leaders within a respected energy organization. This long-term contract position is ideal for a highly organized, detail-oriented individual who can balance competing priorities, manage sensitive information with discretion, and maintain a strong executive presence. The role centers on supporting two C-suite executives and one Vice President while ensuring meetings, communications, and board-related deliverables are handled accurately and on time.

Responsibilities:
• Provide high-level administrative partnership to two executive leaders at the C-suite level and one Vice President, ensuring day-to-day operations run smoothly.
• Oversee dynamic calendars, schedule internal and external meetings, and adjust plans quickly as business needs shift.
• Coordinate executive schedules with leadership teams, board participants, and other key stakeholders across the organization.
• Assemble, review, format, and distribute extensive board materials, including large meeting packets, within established deadlines.
• Draft, refine, and proofread executive correspondence, reports, and presentation content with strong attention to quality and consistency.
• Support board and executive meeting logistics by organizing agendas, materials, follow-up items, and related communications.
• Arrange business travel and manage itinerary details to support efficient executive movement and scheduling.
• Anticipate leadership needs, resolve administrative challenges proactively, and serve as a dependable resource for senior management.
• Handle confidential business information with discretion, sound judgment, and a high degree of confidentiality.

Qualifications:

• 7–10 years of experience in an executive support role, including direct partnership with senior leadership.
• Prior experience supporting C-suite executives in a fast-paced business environment.
• Strong background in managing complex calendars, coordinating meetings, and balancing multiple high-priority requests.
• Demonstrated success preparing detailed board packets or similar executive-level documentation.
• Excellent writing, proofreading, formatting, and reading comprehension skills.
• Advanced proficiency with Microsoft Office 365, including Word, Outlook, PowerPoint, and Excel, along with familiarity with SharePoint.
• Exceptional organizational skills, close attention to detail, and the ability to meet deadlines with minimal supervision.
• Clear and thoughtful communication style with the ability to exercise discretion when working with sensitive information.

Compensation

$34.00-$39.00 Hourly

About Us

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