Office Manager

Bilingual Office Manager (Spanish/English)

We are seeking an organized, service-focused Bilingual Office Manager (Spanish/English) to support daily operations for a busy workplace. This contract position serves as a central point of contact for employees, visitors, and vendors and requires the ability to communicate fluently in both English and Spanish. The ideal candidate brings strong judgment, a hands-on approach, and the ability to manage competing priorities while creating a welcoming and inclusive environment for a diverse workforce.

Responsibilities

• Oversee day-to-day office operations to keep the workplace running smoothly for approximately 50 to 60 employees on site.
• Serve as a key point of contact for both English- and Spanish-speaking employees, visitors, vendors, and service providers.
• Welcome guests, support employees at the front desk, and provide a positive first impression for everyone entering the office.
• Coordinate facility-related needs by tracking issues, responding to employee requests, and working with building management or vendors to resolve maintenance concerns.
• Monitor office inventory levels, place orders for workplace and kitchen supplies, and ensure essential items remain available.
• Manage incoming deliveries and organize receipt and distribution processes to ensure materials reach the appropriate recipients efficiently.
• Help maintain shared spaces by ensuring breakroom and kitchen areas remain stocked, organized, and operational.
• Assist with new hire onboarding by preparing workspaces, coordinating logistics, and helping employees get settled.
• Provide administrative support for office events and team gatherings, including coordination of materials, space, and event details.
• Utilize Microsoft Office Suite and Zendesk to track requests, maintain records, and support office administration functions.
• Provide verbal and written communication, translations, and general support in both English and Spanish as needed.

Qualifications:

Qualifications

• Fluent bilingual communication skills in both Spanish and English are required.
• Minimum of 3 years of experience in office management, workplace coordination, reception, or administrative support.
• Experience supporting diverse employee populations and communicating effectively across language barriers.
• Demonstrated ability to manage front-of-house responsibilities while delivering a professional and customer-focused experience.
• Experience with office supply purchasing, inventory tracking, and general administrative office operations.
• Familiarity with facilities coordination, including managing building-related issues and vendor relationships.
• Working knowledge of accounts payable processes and related office documentation.
• Strong problem-solving skills, resourcefulness, and the ability to work independently.
• High level of attention to detail, professionalism, sound judgment, and discretion with sensitive information.
• Proficiency with Microsoft Office Suite required; Zendesk experience preferred. AutoCAD exposure is a plus.

Compensation

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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