Administrative Assistant

Our client is seeking a detail-oriented Administrative Assistant to support daily office operations in Cincinnati, Ohio. This Long-term Contract position is ideal for someone who enjoys creating an organized, welcoming environment while managing a variety of administrative tasks. The role requires strong communication skills, accuracy in routine clerical work, and the ability to handle front-office responsibilities effectively.

The Administrative Assistant will play a key role in supporting daily business operations by providing administrative, organizational, and clerical assistance to department leadership and staff. This individual will help coordinate communications, prepare documents and reports, schedule meetings and travel, maintain records, and ensure the office operates efficiently. The ideal candidate is detail-oriented, proactive, and comfortable managing multiple priorities in a fast-paced environment.

Key Responsibilities

• Provide administrative support to department leaders and team members while managing multiple priorities and deadlines.
• Prepare, edit, and format presentations, correspondence, spreadsheets, reports, and other business documents.
• Proofread materials for accuracy, consistency, and professional presentation.
• Coordinate meetings, maintain calendars, schedule appointments, and arrange travel as needed.
• Compile and distribute reports, meeting agendas, and other departmental communications.
• Answer and route incoming phone calls and respond to general inquiries professionally.
• Maintain organized filing systems, records, and departmental documentation.
• Manage incoming and outgoing mail, shipments, and office correspondence.
• Assist with general office operations, including ordering office supplies, copying, scanning, printing, and other administrative tasks.
• Provide backup administrative support to other departments when needed.
• Create purchase requisitions and process goods and service receipts using SAP.
• Support additional projects and administrative initiatives as assigned.

Qualifications:

Qualifications

• Previous experience in an administrative, executive assistant, or office support role.
• Strong organizational and time management skills with the ability to prioritize multiple tasks.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Experience with SAP or another ERP system is preferred.
• High attention to detail and accuracy.
• Ability to work independently while supporting a collaborative team environment.
• Professional demeanor with strong customer service and interpersonal skills. 

Compensation

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