Office Assistant

We are seeking a recent graduate for an entry-level Office Assistant role supporting daily operations in Coconut Grove, Florida. This contract-to-permanent opportunity is ideal for someone who can manage schedules, handle communications, and keep administrative processes running efficiently while providing high-level support across the office. The position requires someone comfortable coordinating with executives, staff, vendors, and external contacts, while also taking initiative to solve problems independently.

Responsibilities:

• Serve as a central point of coordination for leadership, employees, clients, and outside partners to ensure clear and effective communication.

• Oversee executive calendars by arranging meetings, resolving scheduling conflicts, and keeping priorities aligned.

• Coordinate business travel, lodging, and related logistics for leadership and visiting stakeholders.

• Prepare, review, and reconcile expense documentation while supporting accounts payable and other administrative records.

• Monitor office inventory levels and replenish workplace essentials, including supplies and refreshments, to support uninterrupted operations.

• Draft, edit, and organize internal and external correspondence, presentations, and other business documents in a clear and consistent format.

• Record key discussion points and action items during meetings and distribute accurate notes when needed.

• Track property-related initiatives, follow up on outstanding items, and communicate progress updates to appropriate stakeholders.

• Arrange maintenance requests and repair services for the office while helping oversee local certification and renewal requirements.

• Provide reception and general administrative support to senior executives and the broader team as business needs require.

Qualifications:

• Demonstrated experience in office management, administrative support, or executive support within a business environment.

• Strong ability to manage calendars, communications, and multiple priorities with accuracy and discretion.

• Hands-on experience ordering, organizing, and maintaining office supplies and shared workplace inventory.

• Familiarity with expense reporting, invoice handling, and accounts payable support.

• Strong communication skills with the ability to interact effectively with executives, employees, clients, and vendors.

• Experience handling front desk or receptionist responsibilities in a service-oriented manner.

• Proficiency with standard office software and business correspondence formatting.

• Strong organizational skills with the ability to follow through on maintenance issues, projects, and administrative deadlines.

• Bilingual Spanish is a plus

Compensation

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use and Privacy Notice.