Legal Assistant

Be the First Impression of the Firm!

We are seeking a friendly, professional, and organized Legal Receptionist to join a busy law firm in Palo Alto. This role is ideal for someone who enjoys working with people, thrives in a fast-paced office environment, and is interested in building a career in the legal field.

As the first point of contact for clients, visitors, and callers, you'll play a key role in creating a positive experience while supporting attorneys and staff with day-to-day administrative operations.

Responsibilities

• Greet clients, visitors, and vendors in a professional and welcoming manner
• Answer and direct incoming phone calls
• Schedule appointments, meetings, and conference rooms
• Maintain and organize client files and office records
• Assist with document preparation, scanning, filing, and data entry
• Manage incoming and outgoing mail, packages, and deliveries
• Coordinate office supplies and administrative requests
• Support attorneys and legal staff with various administrative tasks
• Maintain confidentiality of client and firm information
• Help ensure the front office operates smoothly and efficiently

Qualifications:

Qualifications

• Previous receptionist, administrative, customer service, or office experience preferred
• Prior legal office experience is a plus but not required
• Strong communication and interpersonal skills
• Excellent organization and attention to detail
• Professional phone etiquette and customer service skills
• Ability to multitask and prioritize in a fast-paced environment
• Proficiency in Microsoft Office Suite (Word, Outlook, Excel)
• Reliable, positive, and team-oriented attitude
• Ability to maintain confidentiality and professionalism at all times

Preferred Qualifications

• Experience working in a law firm, professional services, or corporate office
• Paralegal certificate in progress or interest in the legal field
• Bilingual abilities are a plus
• Notary Public certification or willingness to obtain certification is a plus

Compensation

About Us

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use and Privacy Notice.