Program Analyst I (Contract Administrator)

Location: Washington, DC, 20037

Position Overview

HunaTek is seeking a Program Analyst with a background in Contract Administration to support our Department of State Contract. The Program Analyst I (Contract Administrator) will assist in the preparation, administration, and maintenance of lifecycle grant and contract documents across all phases including pre-award, award, post-award, and closeout. This role supports program and budget tracking, compliance assessments, risk management, and communication efforts related to the Bureau of African Affairs (AF) managed foreign assistance programs in sub-Saharan Africa. The position requires collaboration with internal and external stakeholders, including overseas assistance hubs, contractual M&E specialists, and U.S. government interagency counterparts. Daily onsite support will be required in the Washington, DC office.

Key Responsibilities

• Assist in the preparation, administration, and maintenance of lifecycle grant and contract documents for pre-award, award, post-award, and closeout phases.
• Support the review of funding applications to ensure alignment with AF strategy, technical requirements, and budget feasibility, as appropriate.
• Collaborate with AF assistance hubs overseas to assist in routine program and budget tracking, including analyzing quantitative and qualitative data, reviewing program reports, and participating in program review meetings.
• Work with contractual M&E Specialists to assist in comprehensive review and assessment of programs, activities, and implementers’ compliance with contract or grant requirements.
• Assist CORs/GORs in drafting CPARS submissions and quarterly, semi-annual, and final grant reports.
• Collaborate with Grant Management Specialists and AF staff to complete risk assessment and mitigation actions.
• Support CORs/GORs with periodic file assessments and provide administrative support for document uploads and approvals.
• Draft program-related documentation including overviews, progress reports, challenges, and lessons learned.
• Produce internal and external communication products highlighting successes related to grants in the portfolio.
• Liaise with stakeholders within the State Department regarding AF programs, policies, and approaches.
• Coordinate cross-departmental efforts to track issues and encourage information sharing and collaboration on sub-Saharan Africa initiatives.
• Engage U.S. government interagency counterparts to communicate about AF/A programs and policies.
• Support outreach activities to the U.S. Congress, media, and other public stakeholders.
• Draft and contribute to AF and State Department reporting and information products, including briefing checklists, talking points, fact sheets, cables, and public affairs documents.
• Conduct research and analysis on program performance and trends; provide recommendations to improve program quality, timeliness, and effectiveness.
• Assist in drafting and implementing standard operating procedures and internal control processes to strengthen the bureau's foreign assistance management.
• Support AF knowledge management efforts to capture, organize, and share comprehensive understanding of U.S. foreign assistance in sub-Saharan Africa.
• Attend bureau, office, and team meetings as required.
• Provide administrative support to AF in the implementation of U.S. foreign assistance.
• Travel to locations in sub-Saharan Africa as required.

Special Knowledge, Experience, and Educational Requirements

• U.S. Citizenship required.
• Ability to obtain or currently hold a SECRET Security Clearance prior to onboarding.
• Minimum education: 4-year college degree or equivalent.
• Minimum of 5 years of relevant experience.
• Proficient in Microsoft Office Suite.
• Strong multi-tasking and organizational skills.
• Excellent interpersonal and customer service skills.
• Demonstrated written and oral communication skills.
• Ability to handle complex and highly detailed responsibilities.
• Experience working collaboratively with others and providing excellent customer service.
• Ability to prioritize work and make sound decisions.
• Skill in managing multiple concurrent activities of varying complexity, including adapting to changing priorities and short turnaround times.

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