General Office Clerk

We are looking for a dependable General Office Clerk to support a contract records digitization project based on-site in Oakland, California. This contract assignment is expected to last 1-2 months, with the possibility of extension, and focuses on converting decades of customer, job, and warranty documents into an organized digital resource. The person in this role will help build accurate, searchable records by combining document scanning, data organization, and technology-assisted information capture while maintaining a high level of confidentiality.

Responsibilities:
• Sort, prepare, and scan historical customer, project, and warranty files to create complete digital records.
• Apply consistent document naming and filing standards so records remain easy to locate and manage.
• Use AI-enabled tools to capture important details from source documents and organize the information into structured formats.
• Check extracted data against original files and correct discrepancies to ensure reliability and accuracy.
• Input, update, and refine information within spreadsheets or databases to support a searchable record system.
• Flag missing details, duplicate entries, and irregularities in documentation, then communicate findings as the project progresses.
• Protect sensitive information and share routine status updates on workload, progress, and issues requiring attention.

Qualifications:

• Demonstrated ability to manage documents carefully and keep large volumes of records organized.
• Proficiency with Microsoft Excel, scanning applications, and digital file management tools.
• Comfort using AI platforms such as ChatGPT or similar technology to assist with information extraction.
• Strong attention to detail with the ability to identify errors, inconsistencies, and incomplete data.
• Ability to work independently in a fully on-site environment and adjust to changing project priorities.
• Experience supporting digitization, records management, archival work, data entry, or similar back-office projects is preferred.
• Familiarity with document scanning and file organization practices that support accurate record retention is a plus.

Compensation

$25.00-$25.00 Hourly

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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