Operations Specialist

We are looking for an Operations Specialist to join our team in Alpharetta, Georgia in a contract-to-permanent capacity. This position supports day-to-day business operations by coordinating administrative tasks, assisting the sales organization, and keeping the office environment organized and running smoothly. The ideal candidate brings strong attention to detail, comfort with technology and AI-enabled tools, and the ability to manage multiple priorities such as calendars, travel coordination, meeting support, and reporting deadlines.

Responsibilities:
• Provide administrative and operational support to leadership and the sales team, ensuring daily activities are completed accurately and on time.
• Manage executive and team calendars, schedule meetings, and coordinate meeting logistics for in-person sessions and internal business needs.
• Arrange business travel by researching flight options, reserving hotels, and organizing ground transportation based on traveler schedules and preferences.
• Maintain office readiness by monitoring supplies, placing orders, and overseeing shared spaces including basic kitchen upkeep and dishwasher emptying.
• Assist with inventory tracking and purchasing activities to help maintain appropriate stock levels for office and operational needs.
• Prepare presentations, slide decks, and other business materials using Microsoft Office tools, especially Excel and PowerPoint.
• Collect information from internal stakeholders and submit industry survey responses in the required format within established deadlines.
• Support event and meeting coordination, including planning logistics for small internal gatherings or business-related events.
• Use modern technology tools, including AI-based resources, to improve organization, communication, and task execution across operational processes.

Qualifications:

• Demonstrated experience in office administration, back-office coordination, or sales support within a detail-focused environment.
• Strong working knowledge of Microsoft Office applications, including Excel, PowerPoint, Outlook, and Word.
• Proven ability to organize calendars, coordinate meetings, and manage multiple administrative priorities with minimal supervision.
• Experience booking and coordinating travel arrangements, including airfare, lodging, and local transportation.
• Comfortable preparing presentation materials and handling logistics for meetings and events.
• Strong organizational skills with close attention to detail and the ability to follow through on time-sensitive tasks.
• Tech-savvy approach with the ability to learn new systems quickly and use AI tools effectively in day-to-day work.

Compensation

$21.00-$24.50 Hourly

About Us

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