Executive Assistant

We are looking for an Office Manager/ Executive Assistant to support daily office operations and help maintain a high standard of service for clients in White Plains, New York. This position combines executive support, team coordination, client communication, and financial administration in a fast-paced environment. The ideal candidate is organized, responsive, and comfortable managing multiple priorities while partnering with leadership, sales teams, and administrative staff.

Responsibilities:

• Lead and guide administrative team members, providing direction, oversight, and regular feedback on performance.

• Develop customized client proposals in collaboration with sales arborists, ensuring accuracy and timely delivery.

• Manage executive and team calendars, coordinate meetings and conference calls, and respond to incoming correspondence and information requests.

• Monitor key customer accounts, support receivables follow-up, and participate in collection efforts to improve outstanding balances.

• Facilitate recurring accounts receivable discussions and help drive next steps related to payment collection activities.

• Maintain customer records, process payments, create work orders, and support daily sales activity tracking and debriefs.

• Coordinate scheduling for client work, including appointment confirmations, notifications, and communication with internal teams.

• Oversee office operations such as payroll data gathering, supply purchasing, license renewal support, invoicing, budgeting, billing closeout, and general administrative assistance across departments.

Qualifications:

• Demonstrated experience in executive or senior-level administrative support within a busy office setting.
• Strong calendar management skills with the ability to coordinate meetings, appointments, and competing priorities.
• Background in client communication, including clear email correspondence and follow-up with external stakeholders.
• Experience handling billing, accounts receivable support, payment processing, or related administrative finance tasks.
• Ability to supervise office staff, organize team workflows, and uphold customer service expectations.
• Proficiency with business systems used for scheduling, recordkeeping, document preparation, and reporting.
• Strong attention to detail and the ability to complete work accurately, efficiently, and with minimal supervision.

Compensation

$80,000.00-$90,000.00 Yearly

About Us

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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