HR Onboarding Specialist

We are looking for a highly organized HR specialist to support a fast-moving onboarding function for a organization based in Indianapolis, Indiana. This in-office role is responsible for creating a smooth and compliant start-to-employment experience for new team members joining locations across the country. The ideal candidate brings strong administrative discipline, confidence managing competing deadlines, and a detail-oriented, welcoming approach during virtual interactions with employees.

Responsibilities:

• Manage the onboarding process from offer acceptance through start date for employees joining multiple sites across the organization.

• Coordinate pre-employment requirements such as background screenings, drug tests, and employment eligibility documentation while maintaining compliance standards.

• Enter and maintain new employee information in HR and payroll systems with a high level of accuracy and timely completion.

• Lead virtual onboarding interactions that help new employees feel informed, supported, and prepared for their first days on the job.

• Monitor onboarding timelines across numerous locations and follow up proactively to keep each employee on schedule during periods of heavy recruitment activity.

• Administer scheduled new employee surveys and review feedback at key milestones to help measure employee experience and early retention trends.

• Partner with internal HR contacts and branch teams to resolve onboarding issues, answer questions, and ensure consistent process execution.

• Support HR administrative activities related to employee records, benefits coordination, and onboarding documentation management.

Qualifications:

• At least 2 years of experience in high-volume onboarding, recruiting coordination, or a similar human resources support role.
• Demonstrated ability to handle detailed administrative work independently while meeting firm deadlines in a busy environment.
• Proficiency with HRIS platforms, payroll systems, and virtual meeting tools such as Zoom or Microsoft Teams.
• Strong written and verbal communication skills with a clear, detail-focused, and approachable style.
• Ability to manage multiple priorities across different locations and adjust quickly as hiring needs change.
• Experience working with confidential employee information and following established compliance procedures.
• Background in HR administration, onboarding, employee relations, or benefits support is preferred.

Compensation

$55,000.00-$60,000.00 Yearly

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