Receptionist

We are looking for a detail-oriented Receptionist to support daily front-desk and administrative operations for a contract position based in Newport Beach, California. This role is ideal for someone who communicates clearly, stays organized in a fast-paced setting, and can manage multiple tasks with accuracy and professionalism. The successful candidate will help coordinate schedules, handle incoming calls and correspondence, and maintain organized records while providing dependable administrative support.

Responsibilities:
• Manage appointment bookings and keep calendars current to support smooth daily scheduling.
• Organize meetings by arranging times, coordinating details, and helping ensure each session runs efficiently.
• Receive, sort, and distribute incoming mail and other correspondence in a timely manner.
• Prepare routine reports and compile information accurately for administrative and operational needs.
• Draft, revise, and format written materials such as letters, reports, and instructional documents.
• Maintain both digital and paper filing systems so records remain accurate, accessible, and well organized.
• Monitor insurance-related items and assist with tracking subcontract documentation and release materials as required.
• Answer inbound calls through a multi-line phone system, direct inquiries appropriately, and provide courteous front-desk support.

Qualifications:

• Previous experience performing receptionist or front-desk administrative duties in a detail-focused office environment.
• Ability to manage a multi-line phone or switchboard system while maintaining a high level of customer service.
• Strong verbal and written communication skills with the ability to prepare clear business correspondence.
• Proven organizational skills with the ability to manage calendars, meetings, and filing systems efficiently.
• Comfortable handling inbound calls, routing messages, and responding to routine inquiries effectively.
• Proficiency with standard office software and general administrative reporting tasks.
• Ability to work effectively in a part-time contract role while balancing multiple priorities with attention to detail.

Compensation

$19.95-$23.10 Hourly

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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