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Posted July 24, 2026

Tutoring Coordinator

Villanova University
Villanova, Pennsylvania, United States 19085 Full Time
Reference: 286047993

Villanova University


Tutoring Coordinator



Posting Details

Do you have questions about the application process? If so, please refer to the Applicant FAQ’s.

Posting Details (Default Section)

Posting Number: 20260381S
Position Title: Tutoring Coordinator
Position Type: Staff
Location: Villanova, PA
Recruitment Type: Internal/External Applicants
Work Schedule: full-time/10-months
Avg Hours Week
Department: 126-Tutoring Center
Position Summary:
The Tutoring Coordinator manages administrative duties and day to day coordination of tutoring operations. The Coordinator also offers limited tutoring within the Writing Center (WC). The Coordinator supports the Associate Director, Tutoring Services, Assistant Director of the Math Center, and the Senior Director of the Writing Center, with responsibilities including managing tutoring schedules, hiring paperwork, student payroll, position-appropriate space management, and providing audits of tutoring record keeping and attendance. The Coordinator also manages schedules and other operational processes necessary for the efficient functioning of tutoring services.

This is a 10-month position that generally spans August 1 through May 31 each year; actual start and end dates may vary slightly based on payroll schedules. Working hours may vary based on the needs of the centers; typically 10:00 a.m.- 6:00 p.m. with earlier hours possible on Fridays. The schedule includes10 weekly hours staffing front desk in The Learners’ Studio (TLS) to be conducted in late afternoon/evening. Five weekly hours of Writing Center tutoring may also be applied at the discretion of the Senior Director of the Writing Center. Remaining hours to be spent in shared office space addressing additional duties described below.

Why work at Villanova?

  • Join a mission-driven organization. Since Villanova University’s founding in 1842, we have been inspired by the values of truth, unity, and love, and are a community dedicated to service to others.
  • Villanova has been included among the nation’s best colleges and universities. VU’s inclusion again in U.S. News & World Report’s 2025 “Best Colleges” rankings is another indication of the University’s continued prominence and forward momentum.
  • Villanova’s most precious asset is our people. As an employee, you will receive a holistic benefits package, generous paid time off, a competitive retirement savings plan, flexible work options, wellness programs including gym membership, professional development, tuition assistance, and more.



Villanova is a Catholic university sponsored by the Augustinian Order. The University is an equal opportunity employer and seeks candidates who understand, respect and can contribute to the University’s mission and values.
Duties and Responsibilities:
Staff front desk of The Learners’ Studio
  • Match arriving tutees with their tutors
  • Ensure sessions begin and end on time
  • Ensure tutors are arriving for shifts on time
  • Provide low-level space management support such as:
  • Remind occupants of tutoring spaces about professional conduct standards outlined in the peer tutor manual (timeliness, keeping conversations professional, headphone use, etc.)
  • Alert center directors when space management issues need to be escalated due to persistence or are of a more serious nature
  • Assist tutees in scheduling future appointments
  • Assign walk-ins to available tutors



Administrative Duties
  • Manage scheduling platforms in tandem with directors: Block tutor availability in the event that someone calls in sick or with a conflict; Assist other center directors and supervisors in locating necessary information in the WCOnline system
  • Update WCO how-to materials (hand-outs and manuals) when interface changes.
  • Manage tutor hiring process and student payroll for TLS, WC, and Athletics tutoring
  • Perform audits of WCOnline reports to ensure hours match those entered in automated time tracking system
  • Track tutor training attendance and send reminders and RSVP forms for training events
  • Keep rosters of Varsity Student-Athletes members up to date
  • Ensure client report forms have been filled out for all appointments

Semester Scheduling
  • Create and input semester tutoring schedules and manage day-to-day scheduling needs of TLS, WC, CSP (Center for Speaking and Presentation), and Athletics tutoring schedules in WCOnline.

Attending and Promoting Events
  • Attend promotional events including Freshman Orientation Resource Fair, College Resource Fairs, ASPD class visits, and general class visits as needed. Handle special event planning such as Peer Tutor of the Year Awards.
  • Create promotional materials such as monthly event reminder flyers for display in tutoring spaces.

Writing Center Support
  • Conduct 5 weekly hours of Writing Center tutoring
  • Cover writing tutoring shifts during peak times or when a tutor calls out sick
Minimum Qualifications:
Education Minimym Requirements
  • Bachelor’s degree required


Job Knowledge & Work Experience Minimum Requirements
  • Aptitude for managing scheduling software
  • Minimum one year administrative or operations experience required
  • Tutoring or mentoring experience at the college level
  • Experience working with diverse populations

Work Skills Minimum Requirements : (e.g., written and verbal communication skills)
  • Demonstrated ability to work as an advisor or tutor preferred
  • Ability to effectively manage multiple projects in a fast paced environment. Ability to analyze and solve problems and exercise good judgement
  • Outstanding interpersonal skills with the ability to establish positive and respectful working relationships with students, faculty and staff
  • Excellent written and verbal communication skills
  • Ability to maintain strict confidentiality of all constituents
  • Commitment to timeliness
  • Attention to detail
Preferred Qualifications:
Prefered Education
  • MA/MFA in English, Creative Writing, or a related field


Prefered Work Skills
  • WCOnline software familiarity/expertise
  • Writing Tutor experience 1+ years
  • Hospitality experience
Physical Requirements and/or Unusual Work Hours:
Special Message to Applicants:
Posting Date: 07/23/2026
Closing Date (11:59pm ET):
Salary Posting Information:
This position falls within hourly grade 12 and the range is $21.92-29.12/hr. The final salary will be determined with consideration of several factors including the selected candidate’s qualifications, department budget availability, market data, and internal equity.
Salary Grade: 12
Job Classification: non-exempt

References Needed

References Needed

Minimum Number of References Needed 3
Maximum Number of References Needed 3

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you first hear of this employment opportunity?
    • Indeed.com
    • Higheredjobs.com
    • LinkedIn
    • Glassdoor
    • Chronicle Vitae
    • Academic Keys
    • PA CareerLink/JobGateway
    • Professional Affiliation/Trade Website
    • Diversity Association/Publication Website
    • Advertisement in Academic or Professional Publication
    • Referred by a current employee
    • Referred by a friend, family member, or former employee
    • Heard about it at a conference or career fair
    • Browsing the Villanova website
    • Cabrini University employee
    • Other
  2. * If your answer to the above question is "Other", please specify the source below. If this question does not apply to you, enter N/A.

    (Open Ended Question)

Documents needed to complete your application:

Required Documents
  1. Cover Letter / Letter of Interest
  2. Resume / Curriculum Vitae
  3. Writing Sample/Publications
Optional Documents
  1. Letters of Reference (uploaded by applicant)
  2. Transcripts




Equal employment opportunity, including veterans and individuals with disabilities.

PI286047993

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