Workplace Coordinator

We are looking for a Workplace Coordinator to support daily onsite operations for a Contract position in Seattle, Washington. This role focuses on keeping the work environment organized, prepared, and responsive by handling space readiness, team coordination, and front-line administrative support. The ideal candidate brings strong judgment, professionalism, and the ability to manage multiple priorities in a fast-paced setting.

Responsibilities:
• Prepare project areas each day by organizing the workspace, confirming readiness, and ensuring teams have the resources needed to begin work smoothly.
• Set up and test light audiovisual equipment onsite to support meetings, presentations, and daily operational needs.
• Receive, log, and safeguard electronic devices while following established security procedures, including the use of metal detection tools when required.
• Coordinate meal arrangements for staff and project teams, including placing orders and confirming timely delivery.
• Manage dispatch-related tasks by directing requests efficiently and helping connect teams with the appropriate support resources.
• Organize calendars and scheduling details to help maintain coverage, support workflow planning, and reduce conflicts.
• Provide leadership support in day-to-day workplace activities by helping maintain structure, communication, and accountability across tasks.
• Assist with full cycle payroll administration by tracking relevant information, preparing records, and supporting timely processing.
• Handle inbound calls professionally, respond to routine inquiries, and route messages or urgent matters to the correct contacts.

Qualifications:

• Experience supporting onsite workplace, office, or operational coordination activities in a detail-focused environment.
• Ability to manage scheduling, dispatching, and multiple time-sensitive tasks with strong attention to detail.
• Comfortable setting up basic audiovisual equipment and troubleshooting minor issues independently.
• Familiarity with handling sensitive materials or electronic devices while following security and check-in procedures.
• Working knowledge of payroll support processes, including maintaining accurate records and meeting deadlines.
• Strong communication skills, including confidence in answering inbound calls and assisting a range of internal stakeholders.
• Proven ability to stay organized, exercise sound judgment, and provide dependable support in a fast-moving setting.

Compensation

$23.75-$27.50 Hourly

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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