Administrative Assistant

We are looking for an Administrative Assistant to support daily front-office operations for a wholesale distribution organization in Orlando, Florida. This Long-term Contract position is ideal for someone who enjoys creating a welcoming office environment, managing routine administrative tasks, and providing dependable support across multiple business functions. The role combines receptionist responsibilities, clerical coordination, and light accounting assistance, making it a strong fit for someone who is highly organized and can stay focused in a fast-paced setting.

Responsibilities:
• Manage the front desk by answering incoming calls promptly, directing inquiries appropriately, and providing courteous assistance to callers.
• Welcome guests and vendors in a courteous manner, ensuring visitors are received efficiently and directed to the correct contact.
• Sort, open, and distribute incoming mail and coordinate outgoing packages, including preparing shipping labels for corporate deliveries.
• Compile and maintain daily deposit tracking spreadsheets with accuracy and attention to detail.
• Provide administrative support to the accounting team through document filing, invoice distribution, and assistance with accounts payable voucher processing.
• Monitor inventory of office and break room supplies, place replenishment orders as needed, and keep shared spaces organized and stocked.
• Use and maintain office equipment such as copiers, computers, and postage machines to support smooth daily operations.
• Perform data entry and complete additional clerical tasks or special projects that contribute to the efficiency of the corporate office.

Qualifications:

• High school diploma or equivalent required.
• Prior experience in a receptionist, front desk, administrative support, or similar office-based role.
• Working knowledge of Microsoft Office applications.
• Comfort using standard office equipment, including copiers, printers, and postage or mailing machines.
• Strong verbal communication skills with a detail-oriented and service-oriented approach.
• Excellent organizational abilities with the capacity to manage multiple tasks and changing priorities.
• Ability to work independently, stay proactive, and resolve routine office issues effectively.

Compensation

$23.75-$27.50 Hourly

About Us

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