Administrative and Project Coordinator

Robert Half has a new direct-hire opening for an Administrative/Project Coordinator in Columbia, MD. The Administrative Coordinator is responsible for keeping daily office and project administration running smoothly. This role provides administrative support to project managers, field teams, and leadership while ensuring documentation, scheduling, and communication are organized and accurate. The ideal candidate is proactive, adaptable, and thrives in a fast-paced construction environment.

Key Responsibilities

• Provide administrative support to project managers and company leadership.
• Prepare, organize, and maintain project files, contracts, permits, and other construction documentation.
• Coordinate meetings, schedules, and calendars for project teams.
• Process purchase orders, invoices, change orders, and subcontractor paperwork.
• Track project deadlines and assist with document control.
• Maintain vendor, subcontractor, and client records.
• Coordinate new employee onboarding and maintain personnel files.
• Answer incoming phone calls, respond to emails, and greet visitors professionally.
• Order office supplies and maintain an organized office environment.
• Assist with bid preparation, proposals, and project closeout documentation.
• Support payroll and timecard collection for field employees as needed.
• Ensure compliance with company policies and maintain confidentiality of sensitive information.
• Perform additional administrative duties and special projects as assigned.

Qualifications:

Qualifications

• High school diploma required; associate's degree or equivalent experience preferred.
• 2+ years of administrative or office coordination experience, preferably in construction, engineering, or a related industry.
• Strong organizational and multitasking skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and Teams.
• Experience with construction management software such as Procore, Buildertrend, Viewpoint, or similar platforms is a plus.
• Ability to prioritize multiple deadlines in a fast-paced environment.
• Professional demeanor with strong customer service skills.

Preferred Skills

• Knowledge of construction terminology and project documentation.
• Experience supporting multiple project managers simultaneously.
• Familiarity with subcontractor compliance, certificates of insurance, and lien waivers.
• Ability to identify process improvements and work independently with minimal supervision.

Compensation

$70,000.00-$75,000.00 Yearly

About Us

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use and Privacy Notice.