Administrative Assistant

We are looking for a highly adaptable Administrative Assistant to support daily operations in Newport Beach, California. This Contract to permanent position is fully onsite and offers the opportunity to work closely with senior leadership in a fast-paced, detail-focused environment. The ideal candidate is organized, experienced, and comfortable managing a wide range of administrative tasks while keeping priorities on track.

Responsibilities:
• Coordinate complex calendars for two partners, ensuring meetings and schedule changes are managed efficiently.
• Prepare and submit expense reports through Concur with accuracy and timely follow-through.
• Arrange business travel for two partners, including itineraries, bookings, and schedule adjustments as needed.
• Provide broad administrative support across the office, handling shifting priorities with sound judgment.
• Assist with planning and organizing office events, team gatherings, and other special functions.
• Support front office activities such as answering inbound calls, greeting visitors, and maintaining an organized office presence.
• Perform data entry and general clerical work to keep records, documents, and administrative processes current and organized.

Qualifications:

• 3+ years of experience in an administrative, office support, or receptionist-focused role.
• Demonstrated ability to manage multiple responsibilities and adapt quickly in a dynamic environment.
• Experience supporting senior leaders with scheduling, travel coordination, and expense processing.
• Proficiency with Microsoft Office Suite and Concur.
• Strong communication skills with a detail-oriented and experienced approach in person, by phone, and in writing.
• Ability to work onsite on a permanent basis, Monday through Friday, during standard business hours.
• High attention to detail, dependable follow-up, and strong organizational skills.

Compensation

$33.25-$38.50 Hourly

About Us

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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