Property Administrator

We are looking for a Property Administrator to oversee daily property operations and help create a safe, well-maintained, and resident-focused community in Oakland, California. This Long-term Contract position requires someone who can balance operational oversight, financial accountability, compliance, and strong communication with residents, staff, vendors, and community stakeholders. The ideal candidate brings sound judgment, strong organizational skills, and the ability to keep property activities running smoothly while supporting occupancy, service standards, and regulatory expectations.

Responsibilities:
• Lead the daily administration of the assigned property, ensuring residents receive quality housing in a secure and well-managed environment.
• Supervise onsite team members by supporting hiring efforts, coordinating training, guiding performance, and addressing workplace concerns as they arise.
• Maintain compliance with applicable housing regulations, Fair Housing standards, Section 504 guidelines, and established company policies and procedures.
• Oversee applicant and resident file management, including waiting list administration, move-ins, recertifications, and documentation accuracy.
• Coordinate maintenance and service activity by assigning work, tracking completion timelines, and supporting preventative upkeep plans for the property.
• Partner with vendors, internal departments, and external stakeholders to complete repairs, site improvements, inspections, and other operational priorities.
• Prepare the property for audits and inspections by organizing required records, reviewing readiness checklists, and ensuring supporting documentation is readily available.
• Manage property finances through rent collection oversight, deposit tracking, budget monitoring, and review of receivables, delinquencies, and occupancy performance.
• Support leasing and marketing efforts by promoting available units in accordance with approved plans and all relevant federal, state, and local requirements.

Qualifications:

• High school diploma or equivalent required.
• At least 1 year of experience leading or supervising staff required.
• Previous experience in property management is preferred; a real estate license or Certified Property Manager credential is a plus.
• Familiarity with affordable housing programs such as HUD, Section 8, or Tax Credit environments is preferred.
• Proficiency with Microsoft Office 365 and the ability to learn additional business systems quickly.
• Working knowledge of financial processes such as accounts payable, accounts receivable, billing, budgeting, and recordkeeping.
• Experience using business platforms such as CRM tools, accounting systems, JD Edwards EnterpriseOne, or related management software is preferred.
• Strong organization, attention to detail, time management, and deadline management skills are required.

Compensation

$25.65-$29.70 Hourly

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