Administrative Assistant

We are looking for an Administrative Assistant to support a sales-focused team in Spokane Valley, Washington. This position combines front office coordination, client communication, scheduling oversight, and preparation of detailed materials for meetings and presentations. The ideal candidate is highly organized, communicates with confidence, and thrives in a fast-moving environment where accuracy and discretion are essential.

Responsibilities:

• Serve as the first point of contact by managing incoming calls and creating a welcoming experience for clients and business partners.

• Support strong client relationships through prompt follow-up, clear communication, and careful handling of requests and documentation.

• Manage calendars for the sales team by arranging client appointments, internal meetings, and review sessions while resolving scheduling conflicts efficiently.

• Confirm meeting logistics in advance and help ensure appointments are fully organized with the necessary materials and preparation.

• Assist with coordination of seminars, appreciation events, and other client-focused activities to support engagement efforts.

• Create, organize, and finalize presentation packages, proposals, binders, and review materials intended for client meetings.

• Review account-related documents for completeness and accuracy before submission or distribution.

• Work closely with advisors and sales staff to ensure client materials reflect the intended strategy, messaging, and service standards.

• Maintain confidentiality at all times when working with sensitive financial and client information.

BENEFITS OFFERED:

Medical/Dental/Vision – 100% paid for employee

Life and long-term disability

401k plan

PTO/holidays

Qualifications:

• At least 3 years of administrative support experience, ideally within a services or client-facing office environment.

• Demonstrated background assisting sales staff, advisors, or other customer-facing team members in a fast-paced setting.

• Proficiency with Microsoft Office applications, including Outlook, Word, and Excel.

• Strong organizational abilities with careful attention to detail and consistent follow-through on tasks.

• Excellent verbal and written communication skills with a clear and courteous demeanor.

Compensation

$47,850.00-$49,920.00 Yearly

About Us

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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