Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join our team and help keep our payables operations organized, accurate, and on schedule. This position is well suited for someone who is dependable, detail-focused, and comfortable managing a busy invoice workflow while maintaining strong vendor relationships. The role works closely with the Accounting Manager and partners across departments to support smooth financial processes and timely payments.

Responsibilities:
• Manage a high volume of supplier invoices, ensuring each transaction is entered correctly and completed within established deadlines.
• Compare billing documents against purchase orders and receiving records to confirm accuracy before processing.
• Examine invoices for appropriate authorization and general ledger coding prior to approval.
• Coordinate recurring payment activity, including check runs, electronic payments, and wire transactions.
• Review vendor account statements, investigate inconsistencies, and resolve outstanding issues promptly.
• Respond to supplier questions about payment status, account balances, and related concerns in a thorough and attentive manner.
• Maintain complete and accurate vendor files so required records and supporting documentation remain up to date.
• Support month-end close by preparing accounts payable entries, reconciliations, and related reporting.
• Prepare and submit sales and use tax filings on a monthly, quarterly, and annual basis across multiple jurisdictions.
• Partner with purchasing, receiving, and branch teams to address invoice discrepancies and strengthen compliance with internal controls.

Qualifications:

• At least 3 years of experience in accounts payable or a closely related accounting support role.
• Practical experience processing invoices, assigning coding, and handling payment cycles with a high level of accuracy.
• Background in distribution, wholesale, manufacturing, or another inventory-driven environment is strongly preferred.
• Proficiency with Excel, including the ability to work efficiently with spreadsheets and financial data.
• Experience using ERP or accounting systems; familiarity with Epicor Eclipse is an advantage.
• Strong written and verbal communication skills with the ability to work effectively with vendors and internal teams.
• Excellent organizational abilities, close attention to detail, and solid problem-solving skills.

Compensation

Based on experience

About Us

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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